Billing/Receiving Assistant - Knoxville, TN - Pillar Innovations
Knoxville, TN
About the Job
As a Billing/Receiving Assistant, the primary role is to assist in accounting and administrative functions associated at the Division level.
This individual will be responsible for keeping detailed accounts and records, maintaining internal accounting controls, monitoring accounts, and solving problems by making recommendations about accounting processes as needed.
The Billing/Receiving Assistant will also maintain and organize the flow and inventory of materials in and out of the Knoxville Shop. This includes loading and unloading delivery trucks.
The Billing/Receiving Assistant reports to the Office Administrator and works primarily out of the Knoxville location.
What You'll Do:
- Setting up, reviewing, and maintaining contracts.
- Creating work orders, IMO’s, MSO’s, and job numbers
- Invoicing and preparing billing information for customers
- Reviewing and completing job close out review and other monthly accounting reports
- Creating and reviewing job costing information
- Distributing incoming mail/paperwork to appropriate personnel
- Assisting with collection of timecards and Timekeeper approvals
- Load and unload delivery trucks
- Notify Project Managers of materials when received
Other Duties
This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this position. Duties, responsibilities, and activities may change at any time with or without notice.
What You'll Bring:- Valid Driver’s License required
- High school diploma required – Associate degree in Accounting or related discipline preferred
- Office experience required - 1+ year of accounting or bookkeeping experience/training preferred
- Ability to perform mathematical calculations accurately
- Practical knowledge of office procedures and customer relations
- Ability to effectively communicate verbally and in writing
- Skill in dealing with the public under stressful circumstances in a manner which will facilitate constructive problem solving
- Working knowledge of personal computers and software packages including specific knowledge of MS Word and Excel
- Ability to meet deadlines work under stressful situations
- Must be dependable, trustworthy, and possess a positive and productive attitude
- Ability to work independently with minimal supervision
- Must be a self-starter
- Demonstrate a keen awareness of safety and safe practices and making safety a top priority
- Candidate must be certified or willing to be certified in the operation of forklifts, telehandlers, manlifts and yard trucks
- Ability to effectively communicate and coordinate with cross-functional teams
- Team-oriented and able to work effectively and efficiently with others
- Ability to communicate effectively (verbal and written) and maintain a high level of customer service and to represent Pillar Innovations in a professional, competent and courteous manner
- Must be dependable; trustworthy; and possess a positive and productive attitude
Working Conditions
- Sit, talk, hear, read, write and type.
- Regularly walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms
- Position involves sitting, bending, lifting, walking
- Lift and/or move up to 50 pounds
Additional Eligibility Qualifications
This position requires the completion of a thorough background and pre-employment drug and alcohol screening. In accordance with The Company’s Drug and Alcohol policy, employees are required to participate in random, post-accident and reasonable suspicion drug and alcohol testing as requested.
AAP/EEO Statement
This Company is an Equal Employment Opportunity Employer that provides opportunities without regard to any protected classes under applicable law.
ADA Statement
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
How We'll Support You:Perks/Benefits
- Comprehensive Benefits
- Health/Life insurance
- 401(k) retirement plan
- Short/Long term disability
- Paid time off and holidays
- Employee focused work environment
- On-the-job mentoring and training
- Internal job postings
- Performance and salary reviews
- Employee feedback program
- Safety-first and drug free work environments
- Weekly pay with premium pay for Sundays and holidays
- Advancement through defined employee career paths
- Smart Money program with optional counseling to aid employees with financial goals
- Scholarship opportunities for dependent children
