Billing Specialist - McKenney's Inc.

JOB SUMMARY

The position will work in a team environment, providing support to multiple Project Managers, Field Leadership, and the Project Director/VP of Critical Systems in the Mechanical Construction Industry.

DUTIES & ESSENTIAL JOB FUNCTIONS

Advanced skills using Excel (i.e. pivot tables, various functions, and shortcuts)
Advanced computer skills with a focus on spreadsheets and quick learning of new systems
Able to problem solve, detail-orientated, patient, and critical thinker
Flexible and works well independently
Managing outside rental including communication with vendors and the onsite team
Set-up and on-going management of office supplies for the PMs and job site office
General purchasing and creating and issuing purchase orders
Generate documentation including change orders, schedules, and other project-specific work
Project transaction reports – run as needed on the project
Accounts payable problem invoices – resolving invoices that are over POs, invoices with no POs, incorrect PO references, etc.
Work with PMs on project-specific reporting, scheduling, etc.
Preparation of entertainment expense reimbursement requests
Maintain positive and effective relationships with clients, vendors, and onsite team
Maintain owner-controlled insurance program for McKenney’s and our vendors

BASIC QUALIFICATIONS

At least 5 years in an administrative position, preferably some onsite project experience

Experience with accounting software

Exceptional command of Excel, Adobe Acrobat Professional, and Bluebeam

High school diploma or GED

Familiarity with Smartsheet and Microsoft Dynamics

PREFERRED QUALIFICATIONS

Experience as a construction site administrative assistant

Administrative Certification

Microsoft Excel Certified

Cost Plus Billings

AIA Billing Knowledge

KNOWLEDGE, SKILLS, ABILITIES, AND CHARACTERISTICS

Detail-oriented with strong organizational, team development, and leadership skills

Ability to prioritize work and handle multiple tasks

Excellent note-taking skills.

Able to acknowledge where skillsets can benefit the team and offload team member’s duties.

Excellent communication skills both written and verbal

Ability to perform independently with minimum supervision

Well-developed sense of judgment

Ability to maintain customer and employee trust and protect operations as needed by keeping information confidential

Strong interpersonal skills and the ability to interact well within a team

Ability to use time productively, maximize efficiency, and meet challenging work goals

Able to demonstrate a serious commitment to accuracy and quality while meeting goals or deadlines

Ability to take on additional responsibilities as needed as well as determine and manage priorities with minimal guidance

Must possess and maintain an exceptional work ethic, uphold company values, and demand the highest standard of conduct from self and others

Professional appearance and a polished image that inspires confidence and trust

WORKING CONDITIONS AND PHYSICAL EFFORT

The work location will be the construction office on the project site or the office

No or very limited exposure to physical risk

No or very limited physical effort required

This job plan is intended to describe, in broad terms, the general functions and responsibility levels of this position. It should not be viewed as an exhaustive list of the specific duties. The company reserves the right to make changes to this description at any time.

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.

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