Billing Specialist - Ogletree Deakins

We have an opportunity for a Billing Specialist to join the firm’s expanding Billing department. The Billing Specialist position is responsible for managing a portfolio of client bills. This includes working with attorneys on production of the bills with emphasis on understanding the importance of adhering to client guidelines. This position may be remote, but the successful candidate must reside in a state where the firm has a physical office.

These are the essential functions of the position. Successful job applicants will be able to perform these functions.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential function.

• Collaborate with attorneys and staff to  create, distribute, edit,  post and submit legal bills via various methods
• Maintain a list of special arrangements, billing guidelines, attorney preferences, billing rates, fee caps, formatting and expense requirements for client.matters and ensure these requirements are adhered to
• Propose timekeepers upon submission
• Prioritize and meet aggressive deadlines
• Work with the Matter Information Team to ensure rates are properly assigned per client guidelines
• Work with the Matter Information Team on updates to client matters requested by clients or attorneys once matters are opened
• Ensure successful submission of bills, along with resolving  eBilling rejections
• Resolve billing-related issues from internal and external clients
• Coordinate with other teams within the Accounting department to address questions/problems related to the billing process
• Prepare adhoc reports, providing analysis of financial and historical data
• Resolve complex billing issues by working with the Billing Attorney and client
• Proactively recommend improvements to existing processes
• Track status of insurance company billing engagements to ensure compliance with billing requirements set forth by various insurance company clients, and/or those serving as insurers to existing clients

• 2+ years of billing experience required
• Legal billing experience preferred
• Aderant experience is a plus
• Strong Microsoft Office skills, particularly with Excel and Outlook
• Strong oral and written communication skills including the ability to interact with all levels of staff and attorneys
• Must be customer service oriented with strong problem solving skills
• Must be detailed oriented and possess strong organizational skills
• Ability to work under pressure and handle multiple tasks simultaneously
• Ability to work overtime, as needed in order to fulfil the firm’s goals

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 56 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.

Equal Opportunity Employer.