Department Summary:The Library Business and Enterprise Services (LBES) Department is a support unit of 8 career FTE and 2-3 student employees responsible for: budgeting, forecasting and variance analysis; monthly and annual financial reporting including several statistical surveys; accounting oversight; control and administration of access by Library staff to UCLA financial and other information transaction/inquiry systems; planning and coordination of new accounting/budget systems; audit response coordination; purchasing; billing; accounts receivable; library materials accounting and budgeting; fund management; travel and employee expenditure reimbursements; sales and service budget and rate review and development; contract and grant administration; coordination of insurance issues, The unit is also responsible for internal controls and systems access for business operations, and for reviewing and applying University policies and generally accepted accounting principles in library business practices.Position Summary:
Reporting to the Acquisitions/Contracts & Grants/Sales & Services, the Financial Assistant coordinates and monitors library material invoices payment payment, which involves the review of fund, tax and freight coding. Performs monthly reconciling of approved library materials invoices. Uses both the Acquisitions module of the University Library's integrated library system and UCLA financial information and transaction systems, in accordance with generally accepted accounting principles. Resolves problems identified during reconciliation, acquisitions departments or selectors, includes unpaid invoices and incorrectly posted invoices, and follows up with any pending invoices due to invalid funds and codes. Assists the Acquisitions/Contracts & Grants/Sales & Services in reporting on library materials fund budget and expenditures, and identifies and implements enhancements to the library materials fund accounting system. The Financial Assistant directly supervises 2-3 student employees.
Salary & Compensation:*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit
UC Benefit package to discover benefits that start on day one, and
UC Total Compensation Estimator to calculate the total compensation value with benefits.Qualifications:
Working knowledge of a multi-fund accounting environment (state general, contract and grant, gift and endowment, etc.) and a knowledge of the importance of fund restrictions and importance of using each kind appropriately. (Required)Working knowledge of generally accepted accounting principles and their application to book fund accounting. (Required)Skill in clearly and accurately preparing financial reports and information for administrative decisions, using word processing, spreadsheet, and database software. (Required)Skill in analyzing problems, finding solutions, and explaining the issues along with ability to use judgment in decision-making. (Required)Organizational skills to work effectively under conditions of frequent distractions and interruptions. (Required)Demonstrated ability to meet deadlines, set priorities, and follow through on multiple tasks simultaneously with careful attention to detail and with minimal supervision. (Required)Working knowledge of PC hardware and software and demonstrated ability to work in a networked Windows environment. Working knowledge of Microsoft Office software. (Required)Demonstrated written communication skills to compose a variety of documents that are logical, concise and grammatically correct. Ability to write using correct English grammar and spelling and in proper business format. (Required)Ability to supervise student employees including hiring, training, scheduling, delegation of work, evaluating job performance. (Required)Interpersonal skills to communicate and interact effectively with individuals from all levels within the organization including, staff, students, and vendors. (Required)Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others. (Required)Working knowledge of UCLA accounting policies and procedures, the full accounting unit, monthly and annual cycles; the UCLA Purchasing and Accounts Payable policies and procedures; and UCLA on-line financial inquiry (such as BruinBuy Plus) and transaction systems (Online Transfers of Funds, NPEAR an (Preferred)Education, Licenses, Certifications, & Professional Affiliations:
Bachelor's Degree Bachelor's degree in related area and/or equivalent experience/training (Required) Special Conditions of Employment:
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Complete Position Description:https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=TBD_1847
Source : The Regents of the University of California on behalf of their Los Angeles Campus