Booking Assistant - Bowery Presents

Company Information

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

The Bowery Presents is the leading New York City-based concert promoter, whose mission is to bring the best artists to the New York City metropolitan area and venues spanning from Maine to the Gulf Coast, while providing the best concert experience for both fans and artists. Since its inception, The Bowery Presents has focused on artist development, consistently striving to advance artists like My Morning Jacket, Mumford & Sons, Sam Smith, and LCD Soundsystem from performing in intimate clubs to performing in sold-out arenas. As a trusted industry tastemaker, The Bowery Presents produces dynamic entertainment experiences at dozens of venues nationally, presenting more than 2,500 shows per year.

Position Summary:

The Booking Assistant will support the Talent Buyers and Booking department with the booking of events and shows.  This position drafts offers to be submitted to artists and venues. This role also coordinates availability of both artists and venues to create calendar holds for shows and events. Additionally, they assist in the maintenance of show files and the settlement of shows.

Essential Functions:

• Assist Talent Buyer with the booking of events. Draft offers for artists and venues based on projected ticket sales. Reach out to venues to place calendar holds and coordinate with the availability of an artist.
• Submit offers to venues and agents. Follow up to ensure that appropriate documents are in order.  Assist with ticket pricing, royalties, marketing, budgeting, and catering.
• Advance shows prior to and day of an event assisting on various tasks including: booking of hotels, credentials, artist’s needs and updating show sheets, ensuring vendor forms have been completed correctly, and ensuring all vendors have all essential materials. Ensure that artist and vendors arrive to venue on time, parking is available, and show advances on schedule.
• Maintain show files. Update information if changes are made and if new information is made available.
• Compile all relevant invoices for settlement of shows, scan documents into internal drive-ELVIS and issue payments for vendors and its appropriate parties.
• Responsible for various administrative tasks including submission of checks and contracts, ordering of petty cash, and revision of contracts for vendors and artists.
• Supports ticketing team with administrative tasks such as show announcement accuracy reviews and ticket counts.
• May be responsible for various marketing tasks related to the shows they as assisting to book such as creating and placing social media ads, gathering promotional proposals from radio & TV

Required Qualifications:

• A minimum education level of: Bachelor of Arts/Sciences Degree (4-year) Preferred
• 0 -1 years of related work experience
• Computer savvy with knowledge of Microsoft Office (Word, Excel, Outlook)
• Ability to navigate social media platforms
• Strong interpersonal, as well as written and verbal communication skills
• Ability to work independently and as part of a team
• Ability to prioritize tasks and work in a fast-paced environment
• Highly organized with the ability to multitask
• Ability and willing to work nights, weekends and holidays as required
• Experience in Photoshop preferred
• Knowledge of the music industry preferred

Pay Scale: $19.56 - $28.53

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.