Bookkeeper (Collections & AR/AP Specialist) - AquaSafe Pool Management, Inc.

Overview: We are seeking a highly skilled and detail-oriented Bookkeeper with at least 5 years of experience in bookkeeping, collections, and accounts receivable/accounts payable (AR/AP) to join our team. This position is NOT remote. The ideal candidate will be proficient in QuickBooks and possess excellent organizational and communication skills, with a proven ability to manage collections and maintain accurate financial records.

Key Responsibilities:

• Manage all aspects of bookkeeping, including recording transactions, reconciling accounts, and preparing financial reports.
• Handle accounts receivable (AR) and accounts payable (AP) functions, ensuring timely and accurate invoicing, payments, and collections.
• Monitor outstanding balances and proactively follow up with clients on overdue accounts, maintaining a consistent and professional approach to collections.
• Process and track vendor payments, employee reimbursements, and other payable functions.
• Generate and send invoices to clients, ensuring accuracy and adherence to payment terms.
• Work closely with management to provide financial insights, including cash flow analysis and budgeting assistance.
• Maintain organized and up-to-date financial records, ensuring compliance with company policies and accounting regulations.
• Utilize QuickBooks to manage financial data, generate reports, and reconcile bank and credit card statements.
• Assist in preparing for audits and liaise with external accountants when necessary.
• Respond to client and vendor inquiries regarding billing, payments, and account status.

Requirements:

• At least 5 years of professional bookkeeping experience, with a focus on AR/AP and collections.
• Strong proficiency in QuickBooks, with the ability to generate and analyze financial reports.
• Experience managing collections and maintaining positive client relationships.
• Excellent attention to detail and organizational skills.
• Strong communication skills, both written and verbal, with a professional and tactful approach to client interactions.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Experience in the pool management or related service industry is a plus but not required.

Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and growth within the company.

Job Specifications:

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Must be able to remain in a stationary position 50% of the time.
• Immediate opening.
• Full Time position 35-40 hours per week. General office hours are M-F, 9am-5pm.
• Salary: up to $30 per hour; based on experience and qualifications. Bi-weekly pay period.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics or any other protected class or characteristic. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.