Bookkeeping / Administrative Assistant - NHC Place at the Trace

NHC Place at the Trace
Payroll Bookkeeper/Administrative Assistant

GENERAL PURPOSE

This position is responsible to develop and maintain in a confidential manner the bookkeeping records necessary to properly account for the transactions of the business and to safeguard the assets by following company procedures. Preparing accurate and timely accounting transactions and reports is critical.

QUALIFICATIONS:

• High school diploma or equivalent and formal classroom bookkeeping education or two years bookkeeping experience.
• Proficiency in writing and mathematical skills.
• Be able to work accurately with pressures of deadlines and interruptions while at the same time being well organized, persistent and working as a team player.
• Possess good communication and analytical skills with particular ability to pay attention to details.

DUTIES AND RESPONSIBILITIES:

Are determined by the center and may include, but are not limited to the following:

• Maintain an accurate daily census record.
• Accumulate and price all charges for supplies and services.
• Classify all charges between distinct service areas.
• Record charges for processing in an automated accounts receivable system.
• Bill accurately and timely all parties for the services rendered.
• Assist the administrator in collection of accounts receivable. (This requires understanding of reimbursement procedures including state and federal contracts, i.e., Medicaid, Medicare, VA, private insurance, etc.).
• Maintain files and documentation on the status of all outstanding accounts receivable.
• Safeguard all cash transactions.
• Deposit all cash receipts intact each day after reconciling money to the original documentation.
• Maintain petty cash funds.
• Record the cash receipts for processing in an automated accounts receivable system.
• Determine that all disbursements have proper authorization, receiving and documentation.
• Classify and record all disbursements for entry to general ledger.
• Assist administrator to ensure timely payments which maximize cash management.
• Maintain accurate checkbook balance including reconciling book to bank balance at least monthly and report weekly cash transactions.
• Match categories of revenue to expense classification exercising consistent and specific judgment.
• Classify and record all expenses of operations in the period incurred by the accrual method.
• Maintain current aging of accounts payable.
• Verify liability for invoices recorded and paid.
• Maintain, record and document transactions for personnel and payroll systems.
• Submit in a timely fashion personnel action forms after proper authorization, maintaining historical record in personnel file.
• Verify and record time and benefits to be paid to each employee and submit for payment biweekly.
• Maintain all personnel and payroll reports and records in an organized and confidential manner.
• Make timely payments to appropriate parties for amounts withheld from employee's wages. (For example, payroll taxes, garnishments, NHCPAC, savings plans, etc.).
• Account for all transactions in Patient Trust Fund.
• Be familiar with and follow all company and facility policies and procedures.
• Meet all reporting requirements and deadlines.
• Other duties as assigned from time to time

NHC offers a comprehensive benefit package for full time employment including health, dental, vision, life and disability insurance, a 401(k) with generous company match, paid time off and the opportunity to work for a leader in senior care since 1971.

If you share our values of integrity, honesty and professionalism, apply now. We look forward to talking with you!

EOE