Budget Analyst - National Experienced Workforce Solutions

Enrollee is responsible for a full range of budget and accounting activities to include liaison with NPS Washington Office (WASO) Budget Office to coordinate tasks executed at the Headquarters level. Enrollee is the budget expert providing technical support for Title 23, Highway funds Servicewide coordinating with US Department of Transportation (US DOT), both Federal Highway Administration (FHWA) and Federal Transit Authority), Department of the Interior (DOI), WASO Budget Office, regions, Denver Service Center (DSC), and parks. Examples include supporting the transportation program budget operation, execution, monitoring and reporting. Enrollee would be responsible for the account operations and liaison, and knowledgeable of accounting business practices and capable of leveraging the available automation systems such as PTATS (Parks Transportation Allocation and Tracking System), Project Management Information Systems, AFS (Administrative Financial System), FBMS (Financial and Business Management System), Office of Management & Budget MAX, and FHWA Delphi data systems to bridge FHWA and NPS accounting of Federal Lands Transportation Program. Support devolvement, execution, tracking and monitoring of offices? budget. Coordinates the appropriate fund transfer mechanisms such as parent-child or Interagency Agreements for variety of funding streams such as Emergency Use of Federally Owned Roads (ERFO), Ferry Boat Grant, National Significant Federal Lands and Tribal Program, grants and NPS/DOI appropriations.

• Liaise with the WASO Budget Office in preparing monthly Funding Advices for funds within analyst?s portfolio and must ensure that all budget transactions entered into FBMS are captured on the funding advices. At times entries will be required more frequently than monthly   10%
• Liaise with the WASO Budget Office to ensure records all appropriation, apportionment, transfers, and allocations data in the FBMS system. Before data is recorded it must be reviewed for correctness and all other related documentation (control tables, spending plans, project plans, PMIS targets, PTAT?s alignment between NPS and FHWA accounting systems, etc.) must be completed as appropriate for all entries; reconciles accounts after data is input by checking various FBMS reports. Liaison with the WASO Budget Office to ensure that budget v0 and v1 are always equal in FBMS at the Budget Address level and that allocated budget matches control totals. Analyst must ensure that all data entered into FBMS uses the correct document types and that budget entries are correctly reflected on monthly SF-133 reports and in FBMS reporting.   10%
• Helps to establish and maintain Funds Management master data (Applications of Funds, Funds, Functional Areas, Fund Centers, Cost Centers), validation tables, crosswalks, and derivation tables in FBMS. Analyzes appropriations legislation and works with program managers to determine new master data needs. Updates and maintains user resources posted on SharePoint that summarize and define these data elements and their relationships for all NPS users. Liaise with the WASO Budget Office to review and approve requests for FBMS roles for WASO Transportation Management Program staff and region customers.   5%
• Works with WASO Budget Office to establish and release Work Breakdown Structures (WBSs) or assists regional and WASO Budget Office analysts in establishing and releasing WBSs, in FBMS for Federal Lands Transportation Program and NPS appropriations in the analyst?s portfolio. Works with the WASO Budget Office, regional and WASO staff to ensure the WBSs generated via the PMIS interface contain the correct master data.   5%
• Plans and conducts comprehensive reviews, analyses, and evaluates financial reports to identify trends in both Servicewide programs and individual programs relative to the obligation and expenditure of available funds. Also, monitors all funds in the analyst?s portfolio to ensure that no overspending has occurred at the Budget Address and project level. If issues are discovered, analyst must coordinate with WASO Budget Office, region, and program managers to resolve. In concert with WASO Budget Office, establishes effective and sound control procedures to ensure control of obligations so that at no time are deficits incurred in any appropriation and obligations do not exceed the approved FLTP?s Authority and Obligation Limitation and NPS apportionment for any period. As well as other NPS funding streams.   10%
• For analysts with Construction funds sources, analyzes all incoming Program Change Proposals (PCPs), Spending Plans (SPs), and/or Allocation Requests (ARs) for technical correctness, conformance with reprogramming requirements and current policies. Liaison with WASO Budget Office in the preparation of Funding Advices, as needed, for review and approval by the Chief of Budget Execution Division. In addition, liaison with the WASO Budget Office to maintain construction control documents, current year execution planning for budget estimates and budget justifications as well as other submissions to DOI, OMB and Congress. Reviews supporting materials submitted by the field for adequacy and accuracy, compliance with policy, logical scheduling, and conformance with stated directives of the NPS.   10%
• Analyst oversees the processing of data for use in the allocation of funds. Reviews and analyzes the progress of obligations and expenditures to determine if funds may need to be shifted between agencies, WASO offices, regions and/or projects. Analyst keeps abreast of the status of each budget activity, sub activity, and program component by monitoring and tracking the accounts that are affected on a funding advice.   5%
• Analyst serves as a consultant and advisor in budget and related financial management matters for WASO Transportation Branch, regional, field and WASO office budget analysts. Coordinates with formulation division analysts to ensure continuity on budget guidance that spans both budget formulation and execution. Provides technical direction to improve efficiency and effectiveness of financial management operations at all levels of the organization.   5%
• Liaisons with the WASO Budget Office prepare, review, and analyze Transportation Branch as well as the FLTP financial plans and summaries prepared for comparison of budgets to allocations; determines significant deviations and reasons for same and recommends corrective action, where necessary; analyzes these financial plans and summaries as related to the base data used for allocations to determine and recommendation needed for adjustments and revisions. Coordinates with region, program manager, WASO Budget Office and US DOT to investigate and reconcile variations, differences, and anomalies.Monitors budgetary practices and procedures to ensure a high standard of financial management and discipline throughout the transportation program. Studies and reviews budgeting practices and procedures of individual units at all levels and recommends revisions or modifications as necessary for improvement. Recommends changes in allocation of funds to meet long-range program needs. Identifies trends, deficiencies and potential problem areas and recommends solutions.   10%
• Periodically reviews unobligated balances and prepares status and justification reports. Prepares apportionment requests and required back up materials in order to make use of carryover funding and new receipts at the start of the fiscal year.Interprets Departmental, NPS Washington Office, OMB, and General Accounting Office instructions for application to NPS allotment and apportionment systems and procedures. Develops and maintains manual instructions for field use. Closely coordinates budget, financial planning, allotments, and apportionment systems with prescribed accounting systems. Establishes and maintains continuing liaison with officials in Regional Offices, the DSC, and WASO. Establishes a NPS Transportation Budget coordinators group with program budget representatives from the regions, DSC, WASO and meets routinely to improve FLTP account execution, monitoring and reporting for best business practices, execution, operations and reporting. Incumbent is the lead in establishing annual meetings with budget counterparts at the US DOT (both FWHA and FTA) to foster increase efficiencies and effectiveness in execution of Title 23 and 49 funds including the FLTP, as well as NPS funds to ensure timely fund transfer and routine reporting. Provides support to regions, WASO, and program managers during FLTP August Redistribution process and the year-end close process. Analyst will monitor progress toward accomplishment of all required budget tasks in the year end closing guidance and keep the Division chief informed of potential problems. Supports preparation of year end close out documentation for funds in the analyst?s portfolio. Liaison with WASO Budget Office in processing year end budget entries, accruals, Journal Vouchers, labor reallocations, and charge card reallocations in support of the year end close out process and throughout the fiscal year. Liaison with WASO Budget Office in preparing analysis of prior year data to enable OMB MAX data entry, allocation of carryover, calculation of travel ceilings, and estimation of outlay rates. Prepares required documentation for OMB MAX data entry and conducts data entry. Creates required reporting and analysis for NPS Management, OMB, DOI and Congress. Compiles, assembles and provides current and prior-year data and reports for use in the program and budget process.Liaison with WASO Budget Office in Reviewing centralized billings for accuracy and manages reallocation of costs to benefitting organizations when required.Liaison with WASO Budget Office to work with Regions, DSC and WASO offices to establish reimbursable agreements correctly by ensuring paperwork is correctly completed, legal authorities cited on the agreements are valid, WBSs are set up appropriately in FBMS, and sales orders are established by the Accounting Operations Center (AOC)   30%

• Travel Requirements: Travel to regions or parks
• Overnight travel: 2-3 days, once or twice a year
• Air travel anticipated: 1-2 times a year
• Rental cars: 1-2 times a year
• Required Safety Gear: Yes, as required by the job or activity.
• Physical requirements: None
• Remote work arrangements are available for this position.