Budget and Data Specialist - Queens University of Charlotte

Summary: The Center for Digital Equity is seeking a highly skilled and motivated Budget and Data Specialist to join our dynamic team. This lead position is integral to the success of our mission, focusing on validating and analyzing data from complex and varied sources, managing financial and contractual review processes, evaluating and improving business procedures, and recommending innovative solutions to leadership. By leveraging your expertise in data analysis and budgetary/financial management, you will support our initiatives to advance digital equity and empower communities through data-driven decision-making and efficient resource allocation. This is a grant funded full-time benefits eligible position and is expected to continue through June 30, 2026.

This position reports to the Deputy Director for the Center for Digital. This position is exempt from provisions of the Fair Labor Standards Act (FLSA) and is not eligible to earn overtime pay for hours worked above 40 in a single work week. This position is not eligible for visa sponsorship.

Essential Duties and Responsibilities include:

Data Analysis

• Use Excel, Power BI and ArcGIS to build complex data visualizations for the organization.
• Verify the accuracy of data and formulas used to produce analytics.
• Conduct research and analysis to advise internal teams and external stakeholders on data across the digital equity ecosystem and within the organization.
• Support Operations and other teams in utilizing surveying tools to capture data and feedback from internal stakeholders related to initiatives and stakeholder satisfaction

Budget and Resource Planning:

• Lead the tracking of operational expenditures.
• Assist with purchase order creation and similar requests.
• Manage with leadership budgeting development processes and document preparation.
• Perform statistical and comparative analyses of spending; evaluating best practices for budget development and budget documents; analyzing and reviewing budget request.
• Analyze, track and provide continual reporting of financial and other data; including revenue, expenditure, and employment reports.
• Resolve moderately complex reconciliations and account analysis problems requiring in-depth research.
• Audit, compile, calculate, and analyze a variety of financial data and transactions.
• Support the development and management of controls across the organization for general compliance and ethical transparency.
• Take the lead with leadership on all budget related items including the development of the annual budget, tracking of accounts payable, and tracking of accounts receivable.
• Partner with leadership and the team on financial reporting, technical/programmatic reports, and contractual deliverables.

Process Improvement:

• Support and develop strategies in coordination with Leadership to improve current processes and implement new ones.
• Identify automation opportunities and new workflows to enhance service efficiency.
• Make recommendations to leadership and the team through presentations and written reports.
• Confer with team members to ensure that any implemented improvements are working accurately and where needed coordinate additional iterations.

Other:

• Manage various initiatives/projects aligned with the Strategic Business Plan goals and overall work plans.
• Assist with strategic business planning discussions and implementation.
• Review strategic goals and measures and make recommendations.

Non-Essential Duties:

• Other duties and special projects may be assigned to meet department and/or university needs.

Experience, Knowledge and Skills Required:

• Excellent organizational and time management skills.
• Proven ability to present complex ideas, in writing and orally, to various stakeholder groups while conveying information effectively.
• Attention to detail and ability to maintain confidentiality.
• Ability to work independently and collaborate effectively in a team-oriented environment along with establishing and maintaining good working relationships.
• Advanced proficiency in various computer applications including Microsoft Office Suite, especially Excel.
• Demonstrated ability to build complex data visualizations in dashboarding tools comparable to Power BI.
• Minimum of four years of experience in a related field.
• Bachelor's degree in Business Administration, Accounting, or a related field preferred or equivalent combination of education and experience.

Note:

Don’t meet every qualification listed? We encourage you to apply anyway! Research shows that marginalized communities—such as women, LGBTQ+ individuals, and people of color—are less likely to apply for roles unless they meet every single requirement. At the Center for Digital Equity, we are committed to fostering an inclusive, diverse, equitable, and accessible environment where everyone feels a sense of belonging. If you’re passionate about our mission but your experience doesn’t perfectly align with every qualification in the job description, we still encourage you to apply. You might be the perfect fit for this role or another opportunity with us!

Application Process
Does this sound like a good fit? Click on the green “I’m interested” button and submit:

1. A cover letter addressing the position qualifications and experience
2. Current résumé
3. Salary requirements
4. Contact information for three professional references.

Applications received by October 4, 2024, will receive first consideration. Queens will continue to accept applications until the position is filled.

About Queens University of Charlotte

Located in the heart of the nation’s second-fastest-growing metropolitan area, Queens University of Charlotte leverages the city’s diverse and thriving environment as an extended classroom. Nationally recognized for undergraduate programs in international and interdisciplinary education, Queens blends the best of liberal arts learning with professional preparation and community engagement. Focused on supporting success for diverse learners, faculty build close and collaborative relationships with students and help them build intentional and individualized roadmaps for flourishing at Queens and beyond. At the graduate program level, the University offers innovative educational experiences that help learners advance professionally and retool for new opportunities. Our environs afford faculty myriad opportunities to advance their own professional growth and teaching and research interests by collaborating with vibrant industry, non-profit, and community organization sectors.

Because of our history of innovation and our legacy of strong leadership, Queens is positioned to be among the new forerunners of American higher education. This is a defining moment for Queens. While other institutions are focused on sustaining and surviving, we are thinking much bigger.

Institutions that understand what is needed and are willing to reimagine what is possible can position themselves to thrive and strengthen their market position after the pandemic with innovative approaches that are deeply connected to the world and its greatest challenges.

By 2030, Queens aspires to become the leading, private, national university of Charlotte with deep, meaningful, and reciprocal connections to the needs of our local community and economy; inventive and multidisciplinary academic programs that are connected to the world’s most pressing challenges and biggest areas of opportunity; a fully connected, integrated, and innovative set of experiences that support holistic wellness and wellbeing; a culture of continuous improvement and investment that enables faculty and staff to flourish and achieve their full potential; and a comprehensive approach to diversity, equity, and inclusion that begins on campus and radiates throughout the community.

Benefits

Queens offers comprehensive benefits to eligible employees, including: medical, dental and vision insurance, domestic partner benefits, defined contribution (matching) and supplemental 403(b) retirement plans, vacation and generous paid holidays, tuition remission and tuition exchange, Queens-paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, flexible spending accounts (medical, dependent care, Health Savings Account), sick leave and long-term disability leave, paid parental leave, FMLA leave when eligible, reduced cost meals at Morrison Dining Hall, employee assistance program (EAP), free access to the Levine Center, wellness programs. In addition, employees may choose benefits such as pet insurance, critical care insurance and legal assistance.

Queens University of Charlotte is an equal opportunity employer and is firmly committed to supporting and celebrating all forms of diversity. Queens does not discriminate on the basis of race, color, gender, sex (including pregnancy, childbirth and conditions related to pregnancy or childbirth), sexual orientation, gender identity or expression, religion, age, national origin, disability, political beliefs, veteran status, genetic information or any characteristic protected by law in the administration of its educational and admissions policies, scholarship and loan programs, athletic programs, employment and hiring policies, or other University-administered programs.

Any individual with a disability who needs any reasonable accommodation under the Americans with Disabilities Act to apply for a position or otherwise to participate in Queens' job search/selection process should contact the Assistant Vice President of Human Resources at 704.337.2222.

Physical Requirements (with or without reasonable accommodation)

• Remain in a stationary position, most of the time.
• Exchange accurate information with co-workers and clients, frequently.
• Read reports, create presentations, use a computer system, most of the time. 
• Communicate with co‐workers, clients and vendors, most of the time. 
• Write, type, and use the computer, telephone, copier, and other office equipment systems, most of the time. 
• Move about inside the workspace to access resources and office equipment, and attend meetings across campus, regularly. 
• Exert moderate force to move objects, occasionally. 
• Think critically, concentrate on the task at hand, and respond quickly to changes in conditions, most of the time.

Work Conditions

• Work in office environment, or other remote setting throughout North and South Carolina (remote setting could include partner organizations, community anchor institution, local community business) involving contact with faculty, staff, students, service providers and vendors.
• Work has deadlines, multiple interruptions, high volume and may be stressful at times.

The above description is not intended to be an all-inclusive list of the duties and responsibilities of this positions, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended to describe the general nature of this position.