Business Contract Coordinator - Weston & Sampson

Weston & Sampson is seeking a Business Contract Coordinator for our Services group in our Raymond, NH or Wilmington, MA office locations.

What you’ll do:

Contract Lifecycle Management:

• Develop and draft contracts using our in-house templates.
• Review incoming contracts from clients, conducting risk management assessments including liability, terms, and assumptions.
• Coordinate with clients throughout the contract lifecycle.
• Assist in contract negotiations as required.
• Generate job numbers in Vision/Vantagepoint.
• Monitor contract performance against scope and budget.
• Prepare annual contract renewals and manage escalation terms.
• Track and manage contract expiration dates.
• Handle contract disputes as needed.
• Coordinate with third-party bonding and insurance agents to meet contractual obligations.

Administrative Support:

• Review timesheets for accuracy.
• Assist in billing processes using EI.
• Manage databases and reporting related to disadvantaged business enterprises (DBEs).

What you’ll bring:

• Minimum bachelor’s degree or equivalent required
• Minimum of 4 years of experience is required
• Must be willing to obtain required licenses within specified timeframe
• Valid driver’s license is required with good driving record
• Strong interpersonal skills, including the ability to work in a team environment and get along with others
• Proven ability to communicate effectively, with strong writing and verbal skills
• Ability to organize, manage and coordinate multiple assignments
• Strong organizational skills and the ability to create and manage efficient systems.
• Excellent communication and interpersonal skills to coordinate effectively with clients, office personnel, and field teams.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, and ideally Vision/Vantagepoint.
• Experience in contract lifecycle management, including drafting, negotiation, and performance monitoring.
• Familiarity with contract bonding and insurance processes is advantageous.
• Ability to review timesheets and manage billing processes accurately.
• Experience with database management and reporting preferred.
• Flexibility to potentially manage additional responsibilities depending on organizational needs.

#LI-ONSITE 

Overview

Weston & Sampson is an 100% employee-owned, full-service environmental and infrastructure consulting firm made up of more than 800 professionals, who work together to develop innovative, cost-effective solutions for our clients. Since our founding in 1899, Weston & Sampson’s mission has been to protect, improve, and sustain the natural and built environment to enhance the quality of life. As we grow, we are seeking dedicated technical and professional individuals who want to collaborate on meaningful projects with a team that respects and values their ideas. Weston & Sampson offers a flexible work environment, competitive compensation, industry-leading benefits, and exciting career growth opportunities—all in a supportive and dynamic corporate culture that embraces diverse perspectives and recognizes people for their contributions.

Weston & Sampson is an Equal Opportunity Employer. We embrace the rich perspectives and experiences that arise from people of different races, ethnicities, cultures, sexual orientation, gender identities, ages, socio-economic statuses, abilities, and religions, as well as other untapped groups, within our Weston & Sampson family and the communities we serve. Weston & Sampson is committed to the principles of Inclusion, Diversity, Equity, and Access (IDEA). Our goal is to foster a sense of belonging and equitable representation across our organization and to empower our employees to incorporate IDEA values into the work they perform.

Your world is always changing, and so are we. Join us as we grow: https://www.westonandsampson.com/join-our-team/

A Note to Third-Party Recruiters:

Weston & Sampson coordinates all recruiting and hiring at our company.  We do not accept unsolicited resumes from third-party recruiters, staffing agencies or related firms.  Resumes are only accepted if a signed agreement is in place.  All unsolicited resumes will be considered the property of Weston & Sampson.  Weston & Sampson is not responsible for any fees related to unsolicited resumes.

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