Business Infrastructure & Operations (BIO) Assistant - Aurora Energy Research
Austin, TX TX 78721
About the Job
Description
The Business Infrastructure & Operations Assistant is responsible for providing a wide range of operational support in a fast paced and changing environment. Reporting to the BIO Manager., you will proactively assist them and the wider Business Infrastructure & Operations function to continuously improve business capabilities and operational processes.
As Business Infrastructure & Operations Assistant, you will play a crucial role in ensuring the physical workspace is well-maintained, safe, and conducive to supporting the organization's operations and objectives, as well as enhancing employee well-being. You should be able to work independently, be flexible to changing deadlines and capable of dealing with people at all levels. Reliability and adaptability are vital for this role, together with excellent interpersonal, organizational and communication skills.
Key Responsibilities
Reception duties:
- Welcoming all visitors to Aurora, following internal visitor management processes
- Maintaining a tidy and orderly area which is always ready for use
- Setting up and clearing conference rooms, including organizing catering as required
- Answering calls and directing them to relevant departments
- Assisting the BIO Manager with new starter preparation; leading office tours, creating access passes and setting up desks
- Receiving and signing for deliveries
- Proactively manage office and kitchen supplies to ensure staff needs are met
Assistant duties:
- Ordering supplies and managing stock levels, as well as raising purchase requisitions and receipting on the company’s ERP system
- Organization of team travel arrangements incl. hotels, taxis, and restaurants etc.
- Supporting in organizing events, functions, and conferences
- Preparing reports and putting together presentations when required
- Supporting Austin BIO team with administrative jobs and internal events
- Provide ad hoc admin support to the global Business Infrastructure & Operations team as required
What we are looking for
Required attributes:
- Experience in an administration, customer service, project management or events management role.
- A self-starter who can work with minimum supervision and hit the ground running.
- Ability to multi-task and re-prioritise in a fast-paced and demanding environment.
- Resourceful and tenacious in approach to problem solving.
- Excellent PowerPoint, Word and Excel skills
- Exceptional organisational skills.
- Versatility, ambition & a desire to be challenged.
- Ability to communicate confidently and effectively with high-level executives.
- Flawless attention to detail and a professional etiquette.
Desirable attributes:
- Basic IT knowledge (Laptop Set-up, Conference Room preparation).
- Experience of working with an ERP System
What we offer
- A fun, informal, collaborative and international work culture
- A competitive salary package
- Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals
- Access to the Aurora Academy, our training program offering a range of opportunities to develop your skills within the responsibilities of your role and within the wider context of the industry
- Access to our Employee Assistance Program (EAP), offering a complete support network that offers expert advice and compassionate guidance 24/7/365, covering a wide range of personal and professional aspects
The Company is committed to the principle that no employee or job applicant shall receive unfavorable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.
The successful candidate would start as soon as possible. The team will review applications as they are received. Salary will be competitive with experience.
Source : Aurora Energy Research