Business Manager for Health Sciences - Stony Brook University
Stony Brook, NY
About the Job
Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). Three (3) years of progressively responsible full-time administrative experience in budget transactions and/or financial management. Experience working with complex financial planning and/or budgetary issues. Experience using financial software. Experience working with Microsoft Office Suite and/or Google Workspace.Preferred Qualifications:
Advanced degree (foreign equivalent or higher). Purchasing experience. Experience working with Procurement. Experience working with an ERP/HRIS. Familiarity with state software systems.Brief Description of Duties:
The Business Manager for Health Sciences is responsible for an operating budget of $5 million including budget development, spending, management, reporting, analysis, and reconciliation. The Business Manager is also responsible for the Human Resource functions of approximately 50 union employees. Human Resource duties consist of oversight and coordination of all department HR functions including developing position descriptions, onboarding, timekeeping, payroll, OT, leaves, labor relations issues, performance, and evaluation management.
- Budget/Finance: Work with the Director of Business Management, and coordinate with the Managers, to manage operating budgets for the department. Review and utilize financial data for the production of financial statements and reports. Ensure the accuracy of financial information and records within the department. Analyze costs and expenditures, prepare required reports, and make recommendations to the Director of Business Management based on these findings. Prepare budget analysis to include projections for revenue, forecasting, and development of spending plans. Prepare budget requests and input annual budget data in the Campus Budget (Financial) Module (CBM).Review SUNY Business Intelligence (BI) system, SBU Reporting, RF Oracle, and/or other financial systems available, and submit account reconciliations for any identified discrepancies. Oversee financial operations to ensure compliance with all financial policies and procedures internal and external to the departments. Verify proper accounting of salaries to align with budgetary expectations, and ensure that timesheets, including overtime and on-call/recall reports, are appropriately reviewed and processed.
- Procurement/Contracts: Implement and oversee the day-to-day procurement activities of the department and work with the HSC Buyer in Procurement to develop and manage contracts, purchase orders, funding, expenditures, etc. Review purchase requisitions for processing, including clarifying needs, verifying funds, and assigning accounts. Review and approve purchase orders entered into the Jagger system. Review invoices for payment and ensure they are tracked and paid promptly. Review P-Card purchases for the department and process payments, as necessary. Prepare, as needed, review and approve P-Card statements. Review contract usage, including balances and future expenses, and prepare requests for funding increases and disencumbrance. Manage the Interchange and IFR accounts.
- Administration and Supervision: Supervise office staff and coordinate with others to ensure that the department's administrative and business functions are efficiently and effectively implemented. Determine overall staff needs and make recommendations for improving employee skills through appropriate training. Plan, schedule, and track staff assignments. Review and update property control records and inventory. Oversee the department's records management system, including the main file area. Ensure that administrative SOPs are developed, reviewed, and updated. Assist with the development and renewal of department MOUs, including the invoicing for services and collection of payments.
- Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly.Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.For this position, we are unable to sponsor candidates for work visas.Resume/CV and cover letter should be included with the online application.If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewedhere.Visit our WHY WORK HERE page to learn about the total rewards we offer.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
Minimum Salary: 31200.00
Maximum Salary: 31200.00
Salary Unit: Yearly