Business Manager-Hybrid - Looney and Associates, LLC
Dallas, TX 75204
About the Job
About Looney & Associates:
Looney & Associates is a nationally recognized interior design firm specializing in the hospitality industry. With offices in Dallas, Chicago, and Honolulu, we've crafted stunning spaces for renowned brands like Hyatt, Marriott, Hilton, and Omni. Our 28 year legacy includes over 400 successful hotel projects, demonstrating our expertise in delivering exceptional design solutions.
About the Role:
We are seeking a seasoned Business Manager to lead the financial, human resources, and administrative operations of our architectural/design firm. This strategic role requires a highly skilled individual to develop and execute financial strategies, manage accounting and HR functions, and optimize operational efficiency. The ideal candidate will possess a strong financial acumen, HR expertise, and a proven ability to drive process improvements. This is a hybrid position with 3 days in person, 2 days WFH per week.
Responsibilities:
Financial Management
Looney & Associates is a nationally recognized interior design firm specializing in the hospitality industry. With offices in Dallas, Chicago, and Honolulu, we've crafted stunning spaces for renowned brands like Hyatt, Marriott, Hilton, and Omni. Our 28 year legacy includes over 400 successful hotel projects, demonstrating our expertise in delivering exceptional design solutions.
About the Role:
We are seeking a seasoned Business Manager to lead the financial, human resources, and administrative operations of our architectural/design firm. This strategic role requires a highly skilled individual to develop and execute financial strategies, manage accounting and HR functions, and optimize operational efficiency. The ideal candidate will possess a strong financial acumen, HR expertise, and a proven ability to drive process improvements. This is a hybrid position with 3 days in person, 2 days WFH per week.
Responsibilities:
Financial Management
- Oversee and execute the complete accounting cycle, including the preparation of financial statements
- Conduct in-depth financial analysis & reporting including utilization, margins, and other KPI’s to inform strategic decision- making.
- Develop, implement, and maintain financial forecasting and budgeting processes
- Manage monthly & year-end financial closing, including preparation of tax related documents (W-2, 1099, K-1) in conjunction with CPA
- Ensure compliance with financial regulations and accounting standards
- Optimize cash flow by monitoring balances and managing receivables, payables, expenses, and bank reconciliations effectively.
- Oversee expense management processes including expense approval, coding, and reconciliation.
- Manage and execute accounts receivable and payable processes including invoicing, collections, vendor relations, and payment processing
Human Resources (HR):
- Manage and execute the full employee lifecycle, including onboarding, offboarding, terminations, & payroll
- Maintain accurate employee records, benefits administration, COBRA, workers comp, & time-off accruals.
- Ensure compliance with all applicable employment laws and regulations.
- Provide employee support on benefits, payroll, taxes, and time-off policies
- Manage employee leave requests, including FMLA, Unpaid Leave, & Maternity
- Assist with the development and delivery of employee training programs
- Collaborate with the Director of People Operations on strategic HR initiatives
Business Administration:
- Oversee and optimize day-to-day operations to ensure efficient and effective business processes.
- Manage and coordinate cross-functional projects and initiatives
- Coordinate with external stakeholders, such as financial institutions, insurance providers, clients, vendors, and government agencies.
- Provide essential administrative and operational support to the organization
- Develop and implement systems & procedures for efficient information management and retrieval
Qualifications:
- Bachelor’s degree in Business Administration, Accounting, Finance, HR, or related field
- 5 or more years of relevant experience, preferably within the architecture or professional services industry
- Comprehensive experience with ERP systems (Deltek Vision preferred) across all functional areas
- Demonstrated ability to manage and execute the full accounting cycle, including P&L analysis, financial strategy, benchmarking, budgeting, forecasting, and tax compliance.
- Proven experience managing and executing HR operations, including payroll processing, benefits administration, HRIS system management, onboarding/offboarding procedures, and ensuring organizational compliance.
- Demonstrated success in managing and executing daily operations, including office administration, facilities management, vendor relations, and implementing strategies to improve overall business efficiency.
- Proficient in Microsoft Office Suite, with advanced Excel skills including data analysis and visualization.
- Strong analytical and problem-solving skills with the ability to prioritize and meet deadlines.
This job description is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position.
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