Business Manager - Pierre Indian Learning Center

GOAL: Under the general direction of the Superintendent, the Business Manager shall administer all aspects of the Pierre Indian Learning Center financial and business operations, following the general policies provided by the Indian Board of Education.

 QUALIFICATIONS: • Experience in accounting, finance, and operations in business, education, and applicable regulations. • A bachelor’s degree and related experience in any of the following areas: Business Administration, Accounting, or Finance. • Such alternatives to the above qualifications as the Indian Board of Education may find appropriate and acceptable. REPORTS TO: Superintendent 

SUPERVISES: The Business Manager will supervise the Human Resources Technician, Finance Technician, Administrative Assistant/Registrar, and other personnel as assigned by the Superintendent. TERMS OF EMPLOYMENT: Administrative position, full-time, twelve months a year. Does not require a teaching or administrative certificate. Salary and calendar to be established by the Superintendent and approved by the Indian Board of Education. INDIAN APPLICANTS PREFERRED. 

PERFORMANCE RESPONSIBILITIES: Financial Leadership: • Serve as a leader of the financial operations of the PILC and as a positive contributing member of the administrative team. • Administer the development and maintenance of financial operations designed to carry out the mission, goals and policies of the Indian Board of Education. • Analyze the financial details of past, present, and expected operations to identify development opportunities and areas where improvement is needed. • Advise the Superintendent on short-term and long-term financial objectives, policies, and actions.• Provide direction and assistance at all levels and departments regarding accounting and budgeting policies and procedures and efficient control and utilization of financial resources. • Coordinate and direct the financial planning, budgeting, procurement, or investment activities of the PILC. • Adhere to internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, and accounting. 

Management of Finances: • Fiscal Planning: Conduct fiscal planning to include forecasting anticipated revenue, expenditures, and needs to ensure sound financial operations and no unexpected budget deficits. • Budgeting: Prepare the annual budget for Board approval, acting under the direction of the Superintendent and in accordance with legal requirements and Board policies. Prepare and timely file the annual budget and associated reports, forms and tax requests in accordance with Board action, laws and regulations. Administer the adopted budget in accordance with legal requirements and adopted Board policies. • Funding Sources: Assist in the search, development, and submission of grant proposals and other available funding. • Accounting: Ensure prudent use of funds by providing adequate control and accounting of the school district’s financial and physical resources and the development and implementation of sound business practices consistent with Board policy and law. Monitor financial activities and details such as reserve levels to ensure that all legal and regulatory requirements are met. Direct and monitor cash, check, and other receipts and deposits. • Debt Management: Implement a system of cash flow management to ensure the timely payment of obligations. • Investing: Invest the PILC funds in a prudent manner consistent with Board policies and laws. Manage the receipt, disbursement, banking, protection, and custody of funds, securities, and financial instruments. • Auditing: Direct completion of an annual external single act audit in accordance with law and Board policy and implement procedures for periodic internal audits of accounts and expenditures. • Purchasing, Bidding, and Contracting: Implement procedures for the efficient and fiscally prudent purchase of goods and services within the limits of the adopted budget. Serve as central purchasing agent for the purchase of equipment, materials and supplies within the annual budget or as directed by the Superintendent in accordance with Board policy, using bidding procedures where required. Receive, record, and authorize requests for disbursements in accordance with Board policies and established procedures and prepare monthly expenditure reports. Negotiate vendor contracts and supervise the preparation of contracts, bids, and bid specifications and receive and open bids; tabulate results, and prepare written recommendations as appropriate.• Risk Management: Recommend to the Superintendent and facilitate the purchase of adequate property and liability insurance for the protection of the school district, members of the Board, employees, and school district property at reasonable premium levels. • Professional Services: Manage the use of legal and other professional services and use legal services as directed by the Superintendent to prevent litigation and other complications. • Property Management and Facilities: Recommend to the Superintendent the sale or disposal of property no longer required by the school and delegate the proper execution of such sale or disposal through staff and legal advisors. Work in conjunction with other personnel to update facility planning, maintenance, and cost projections for such areas and projects.