Business Office Administrative Assistant - Cascades of Tucson

Tucson, AZ 85710

Position Overview:

SCHEDULE: Monday - Friday; also willing to work a flexible schedule to cover vacations, sick days, etc.
STATUS: Hourly, Non-Exempt.
REPORTS TO: Business Office Director

RESPONSIBILITIES: Will manage all aspects as required and requested for the business office:

Billing and Accounts Receivable:

Maintain rent roll on an ongoing basis; audit monthly for accuracy prior to monthly billing.
Post all ancillary and recurring charges incurred by residents timely and accurate.
Generate and mail/deliver monthly statements.
Ensure payments are received and processed.
Manage collections.
Post all move-in and waitlist deposits and reconcile.
Process all move-ins and move-outs in ALIS.
Maintain an accurate aging schedule.
Set up initial resident records in ALIS for accurate billing, and update changes as necessary.
Provide a summary of outstanding receivables to ED as needed.

Bookkeeping:

Miscellaneous Responsibilities:

Have an ability to implement new systems processes and controls.
Assist in creating new forms.
Maintain resident files for new, current, and past residents required by state rules and regulations for licensing.
Report to and assist the Business Office Director as needed.

All other duties as assigned.

Qualifications:

Source : Cascades of Tucson