Business Office Assistant - Ivy Living

Position: Business Office Assistant

Sunday- Thursday

$19.00-$23.00

The Ivy at Hawaii Kai is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group, we provide exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with individualized comprehensive support that promotes continuing independence. We deliver meaningful lifestyles and relationships with residents, families, and team members by developing a winning culture and living these values: Authenticity * Teamwork * Compassion * Commitment * Resilience.

With communities across California, Hawaii, and Nevada, opportunities for career growth, relocation, and travel are significant. In addition, eligible team members may enjoy the following benefits:

• Medical, Dental, and Vision benefits
• Vacation, Personal Day, Sick Pay, Holidays
• Complimentary Meals
• Bonus Opportunities
• Company Paid Life Insurance
• Team Member Discount Program (LifeMart)
• 401(k) Savings Plan with Company Match
• Recognition Programs
• Student Loan Refinancing
• Tuition Reimbursement
• Pet Insurance
• Employee Assistance Program
• Emergency Financial Assistance

The Business Office Assistant is responsible for the accounts receivable and accounts payable functions in accordance with Community policies and procedures, current standards, guidelines, and regulations.

Responsibilities:

• Assist with all accounting functions in the Business Office, including but not limited to deposits, daily census, accounts receivable/collections, accounts payable, and management reports.
• Assist with all accounts receivable functions including posting charges to the resident’s account, sending resident billing invoices, posting payments to residents’ accounts, making bank deposits, and ensuring that resident accounts are up to date and paid in a timely manner.
• Assist with all accounts payable functions including, coding invoices, entering invoices into the system, following up with vendors regarding past due balances, etc.
• Assist with monitoring the compliance of each Department’s budget through the Monthly Spend Downs
• Secure, maintain and update Certificates of Insurance for all community vendors.
• Maintain all non-care related components of the residents’ files. All files must be kept current.
• Maintain confidentiality in all areas of work responsibility, including but not limited to, employee and resident information.

Qualifications:

• Must have a high school diploma or equivalent. College courses or other education in business administration is preferred.
• Prefer two (2) years of experience working in accounting, preferably in the hospitality industry
• Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, etc.).
• Knowledge of and/or ability to learn the theory and practice of assisted living and dementia care
• Able to be flexible, adapt and respond to change, make decisions in stressful situations, and prioritize tasks and projects.
• Able to process information and apply common sense understanding to follow and carry out written or oral instructions.
• Able to analyze, solve and respond to problems or concerns.
• Must be highly motivated and able to work independently
• Must pass a Criminal Background check and Health Screening tests, including physical and TB Tests
• For the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines.

Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service.

Oakmont Management Group is an Equal Opportunity Employer.