Business Office Manager - Victorian Senior Care

Overview

This position must provide the overall daily functional accounting, communications and documentation requirements of the Assisted Living Community financial and personnel records while insuring confidentiality of all resident’s and personnel records.  This position will respond and act in the absence of the Administrator/ Executive Director.

Responsibilities

Cost of Care:

•  Pre-Admission financial verification and explainations to responsible part/resident of the process for payments
•  PFR
• Adding new admissions
• Updating as payments/rate increases are made
• Updating comment section
• Removing residents that are discharged
• Invoices
• Annual 3% Increase
• Deposits
• Preparing and reconciling accounts
• Uploading Information into Filezilla
• Schedule responsible party meetings regarding past due acounts
• Past due payment agreement form
• Small Claims Court
• Social Security Audit point of contact
• Department of Social Servces Medicaid Specialist point of contact
• Updating DSS with anual FL-2 and any other information pertaining to SA/Medicaid
• Point of Contact for TA Receivables Representative
• Submit refund request within 24 hours of discharge

Personal Funds:

• Review with responsible party/resident at admission and obtain permission to manage personal funds
• Reconciling monthly bank statement
• Balancing Personal Funds Monthly
• Replinish cash on hand and balance cash on hand weekly with Receptionist

Payroll:

• Add new hires in Replicon
• Remove Terminated employees
• Daily correction of punches
• Submit payroll
• Managing daily budgeted hours-reporting to Administrator daily the reasons for being over budgeted hours
• Submit daily corrected punch report to Reginal and Administrator 
• Payroll changes
• Point of Contact fot VSC Payroll Representative
• ESC Claims
• Submit administrator approved vacation request to VSC Payroll Representative and add final approved vacation days to employees payroll
• FMLA

Qualifications