BIRMINGHAM GREEN

Nursing Home and Assisted Living Facilities

Business Office Manager (BOM)

Full-time

Day shift

Birmingham Green, a person-centered care focus community located in Manassas, Virginia was recently named as one of the best Nursing Homes in Virginia (in U.S. News). With a Five-Star Quality Rating (from Centers for Medicare and Medicaid Services (CMS), we have been providing highqualityand affordable care for 90years.

For a view into our world, please visit our website at www.birminghamgreen.org

SUMMARY: The Business Office Manager has the overall responsibility for billing and collections for all services provided. This position oversees and manages billing for services, Resident Trust Fund, accounts receivable, and the front desk operations. The position includes organizing, directing, and supervising the work of staff.

Required Knowledge, Skills and Abilities:

Must possess a high degree of competence with Excel spreadsheet development and use, along with a strong aptitude for using other computer software applications.

Must perform well under a variety of pressures and demands and adjust priorities aswork requirements shift.

Must demonstrate positive attitudes toward clients and maintain positive working relationships at all levels of the organization.

Must effectively communicate with persons from a variety of backgrounds and functional capabilities while maintaining full confidence of information not intended for others.

Must possess a good grasp of reimbursement management in post-acute healthcare environment and understand Medicaid and Medicare regulations.

Must be detail oriented and able to multi-task.

Must possess strong oral and written communication skills.

Minimum Qualifications:

A Bachelor's degree in business or related field is preferred.

At least seven years experience in post-acute care billing required.

Past experience must demonstrate increasing job responsibility, and supervisory experience is required.

Proficient in use of post-acute care billing software, email and MS Office (Excel and Word).

General knowledge of medical billing transactions, five year experience with Medicaid, Medicare, and Third Party Payors. MDS knowledge is a plus. Nursing home billing experience preferred.

Essential Functions:

Coordinates the preparation of data and documents for reimbursement audits.

Manages staff and coordinates with MDS staff to ensure the timely, complete, and accurate submission of claims and collection of receivables.

Performs and closely supervises claims processing and related issues for all service related receivables including jurisdiction subsidies.

Prepares historical reimbursement data and assists in the budgeting process.

Coordinates with the Director, Financial Services on the preparation of all statistical and financial information responses to the auditors.

Provides census information and other reimbursement data as needed for preparation of Cost Reports.

Performs Point Click Care (PCC) Month End Close and reconciles reports.

Works with accounting staff as needed to perform month-end close of Point Click Care (PCC) and General Ledger.

Ensures that charges and transactions are imported, and posted to residents accounts and that account balances are complete and accurate.

Ensures that billing statements are prepared in an accurate, complete manner and submitted timely to appropriate parties.

Ensures the complete and timely submission of PIRS, MAP 122, MAP 225 documents, Medicare Credit Balance reports and other required documents in accordance with policies, procedures, and governmental regulations.

Processes and evaluates the financial assessments of admission applications in a timely manner. Documents and signs off on all financial concerns on pre-admission checklist.

Coordinates and maintains financial forms related to new resident admissions, such as opening new resident files in the computer system.

Monitors and assures completion of residents financial resource information as required by auditors.

Analyzes all payers and co-pay accounts receivable to assure accuracy and makes corrections as necessary.

Provides interdepartmental communication regarding Medicaid and co-pay accounts.

Ensures daily census information is reviewed for accuracy of billing information as well as ensuring that information entered into system is up to date for month-end processing.

Manages accounts receivables, resident trust fund and front desk duties. Organizes, directs, evaluates, schedules, and supervises the work of staff. Conducts staff meetings and represents the Business Office at interdepartmental meetings.

Participates in internal meetings; may attend statewide reimbursement management seminars; implements changes in state and federal reimbursement policies.

Provides in-service and training programs to staff related to reimbursement and other residents financial issues.

Supports various compliance audits and reviews.

Ensures that charges are posted to patients account ledgers in a timely manner, complete and in an accurate manner. Reconciles accounts to ensure billing statements are correct and mailed to appropriate parties.

Other duties as assigned.

Compensation & Benefits

Whats in It for You Employee Benefits

- Medical, dental, & vision insurance to keep you healthy??

- Flexible spending accounts & health savings accounts??

- Legal plan & Employee Assistance Program to get support when you need it most??

- Company-paid life insurance to make sure your loved ones are taken care of??

- Voluntary retirement scheme to support your long-term financial goals??

- 10 paid holidays to recharge & celebrate??

- Accrue up to 240 PTO hours per year to use for vacation, sick days, or personal time??

- Possibility to cash out accrued PTO hours once per year??

- Discounts to save money on everything from gym memberships to movie nights??

- Free meals during your shift to stay fueled & energized??

- Critical illness leave to help you focus on your recovery??

- Pet insurance to make sure your companion will receive the best possible care??

- Benefits call center to assist you with any questions or concerns you may have!??

Interested? Send us your application! We will contact you shortly.

Building a diverse team & an inclusive environment

The concepts of acceptance and respect for all are important to us. We actively cultivate a culture where all individuals are appreciated, celebrated, and treated with respect, no matter their background or beliefs. This involves convening a Diversity, Equity, and Inclusion committee that organizes monthly events that promote diversity and inclusivity and ensuring that our residents are also involved in these initiatives.

For a view into our world, please visit our website at www.birminghamgreen.org

How to Apply

If you have been thinking about making a change and want to make the right change in 2024, then this opportunity is for you.

Come be a part of an extraordinary community and an exceptional team.

Birmingham Green

8605 Centreville Rd.

Manassas, VA 20110

Attention: Nadjie Carew, HR Recruiter

703-257-6246- Phone

703-257-0811 - Fax

We sincerely thank all applicants for their interest in Birmingham Green.

Come be a part of an extraordinary community and an exceptional team.

Birmingham Green is an Equal Opportunity Employer Veterans/Disabled EOE/AA/M/F/D/V