Business Office Manager - Ultimate Healthcare Consulting

Business Office Manager

SUMMARY:   The primary purpose of this job position is to assist in the day-to-day accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to nursing facility operations, and as may be directed by the Administrator, Director of Finance, or Accountant.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

·         Assist in implementing the day-to-day functions of the accounting department.

·         Implement written policies and procedures that govern the accounting functions of the facility.

·         Assist in standardizing the methods in which work will be accomplished.

·         Forward invoices to appropriate department personnel for approval for payment.

·         Communicate with supplier/vendors concerning errors or questions on invoices.

·         Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.

·         Monitor and collect accounts receivables.  Report delinquent accounts to the Accountant/Director of Finance/Administrator.

·         Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc.

·         Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required.

·         Prepare and mail statements.

·         Make written and oral reports/recommendations to the Accountant concerning accounting functions.

·         Assist in reconciling bank statements as directed.

·         Assist in preparing trial balances as directed.

·         Assist in preparing financial and statistical reports as directed.

·         Perform functions of computer/data processor as necessary.

·         Develop and utilize computer reports and output.

·         Ensure that resident admission contracts are signed and appropriately filed.

·         Follow established resident fund accounting procedures.  Provide each resident with a quarterly accounting of his/her funds managed by the facility.

·         Assist in the planning and implementation of changes in our accounting system as necessary or directed.

·         Perform secretarial functions as necessary or directed.

·         Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.

·         Attend and participate in facility mandatory in-service training program as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.)

·         Request repairs for office equipment as necessary.

·         Maintain the confidentiality of all resident care information including protected health information.  Report known or suspected incidents of unauthorized disclosure of such information

·         Ensure that resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

QUALIFICATIONS: 

·         Must possess, as a minimum, a high-school diploma or its equivalent.

·         Must have, as a minimum, three (3) years experience in bookkeeping or accounting practices.  Experience in health care accounting preferred but not required.

·         Must be able to type 45 words per minute, and use a 10-key calculator.

·         Must possess the ability to make independent decisions when circumstances warrant such action.

·         Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.

·         Must possess the ability to work harmoniously with other personnel.

·         Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents, staff, and visitors based on whatever maturity level at which they are currently functioning.

·         Must be knowledgeable of computers, data entry/retrieval, output, etc.

·         Must possess the ability to examine and verify financial documents and reports.

·         Must be able to prepare financial and other records in a systematic, neat, and legible manner.

·         Must not pose a direct threat to the health or safety of other individuals in the workplace.

·         Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.

·         Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting techniques.

PHYSICAL DEMANDS:The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         Must be able to move intermittently throughout the workday.

·         Must be able to speak and write the English language in an understandable manner.

·         Must be able to cope with the mental and emotional stress of the position.

·         Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.

·         Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.

·         Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination.

·         Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.

·         Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet.

·         May be necessary to assist in the evacuation of residents during emergency situations.