Business Office Manager - The Willows at Hamburg
Lexington, KY 40509
About the Job
Plans, supervises and coordinates the business office operations of the health campus. Oversees AR/AP, Payroll and billing for the health campus in accordance with current accounting principles and in conjunction with company policies and procedures.
Duties and Responsibilities:
- Oversees and supervises the business office staff and administrative functions for the health campus.
- Establishes and maintains filing systems for accounts receivable, accounts payable, resident information, personnel information, etc.
- Ensures daily and weekly Key Statistics Reporting is completed timely and accurately per policies and procedures.
- Creates and sets-up new residents in the Accounts Receivable system.
- Provides back-up assistance for AP/Payroll functions.
- In conjunction with the Executive Director, supervises the processing of accounts payable and payroll within the required deadlines.
- Manages the set-up and maintenance of resident’s files in accordance with company standards.
- Manages setting up new residents in the Accounts Receivable system.
- Maintains census records in Accounts Receivable system for accurate billing.
- Manages month-end billing processes for all payer classes in an accurate and timely manner according to monthly AR calendar.
- Assists with posting payments received appropriately to the correct resident account/cash receipt journal.
- Reconciles cash receipts journal to the monthly deposit log; send a copy to the Home Office at each month end.
- Supervises and maintains resident files and resident trust accounts. Records deposits, make payments as appropriate, reconciles the resident trust account monthly, and sends a copy of the reconciliation to the Home Office. Allocates interest earned to the resident accounts timely and accurately. Issues resident trust statements in accordance with regulations.
- Monitors and collects accounts receivable. Prepares monthly report for quarterly AR reviews with Executive Director and Business Office Support.
- Supervises the scheduling of office personnel, work assignments, etc.
- Assists in the standardization of the methods in which work will be accomplished.
- Ensures consistent adherence to established procedures for cost control regarding supplies and purchase order policies and procedures.
- Monitors, maintains and ensures office supplies inventory. Inventories supplies to provide an adequate but not over-stocked inventory.
- Attends and participates in annual company required in-service training programs.
- Minimal travel including overnight stay as necessary.
- High school diploma or equivalent. College graduate or some college classes preferred.
Experience:
- Two (2) years’ experience in a supervisory, accounts receivable, payroll or accounts payable environment. Medicaid/Medicare, healthcare, senior living industry, pharmacy or long-term care environment preferred.
- Exemplary computer skills that include knowledge of the Microsoft Office Suite of products.
Careers close to home and your heart
Since our founding in 1997, we’ve been making long-term care better for our residents and more rewarding for our team members. We’re a Fortune Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor’s Top 100 Best Companies to Work. If you’re looking for a place that embraces you for who you are, helps you achieve your full potential, and makes working hard feel less like hard work, then look no further than Trilogy.
APPLY NOW:As one of Fortune’s Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor’s Top 100 Best Companies to Work, Trilogy is proud to be an equal opportunity employer committed to helping you reach your full potential and to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
