Business Operations Associate - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

This position is responsible for the seamless administrative and management support of the Columbus office of JLL Design Solutions.  Reporting to Senior Vice President of Operations, this role is the internal catalyst to making sure things get done while maintaining our unique culture.  Responsibilities include administrative support and general office management in addition to coordinating, executing, and tracking various finance, business development, and employee onboarding activities.  The position will be located in our JLL Design Solutions corporate office and design studio in Columbus, Ohio.

Administrative Support

• Support and assist Design Solutions management team with requests, planning, organizing, and coordinating business priorities

• Manage and oversee employee onboarding process including technology requests (hardware, software, etc), system set-up, and introductory training or process review
• Organize and lead weekly team practice meetings to help facilitate communication of company activities
• Coordinate activities for special projects, as directed by VP and Managing Director
• Be the source of solution for team member questions and navigation of internal systems and support teams
• Create and maintain distribution lists and required office communication
• Greet and provide general support and hospitality including catering options for visitors
• Handle sensitive information in a confidential manner

Finance Support

• Help qualify, greet, and onboard contractors/vendors following company governance and contracting policies
• Responsible for data entry and tracking of all purchasing activities (PO requisitions, ordering, and reporting)
• Track, organize, audit, and review vendor and freelance invoices
• Support project management team members by tracking and sending client-related invoices

Office Management

• Maintain a clean office environment and coordinate cleaning vendors
• Order office supplies and maintain inventory levels of office consumables
• Arrange regular building maintenance and repairs as needed
• Receive, sort and distribute mail and packages
• Recognize where processes can be improved and take the initiative for improvement

Required Qualifications

• Bachelor's degree or relevant experience required
• Must have minimum of 3-5 years in office management or administrative support role
• Previous experience in accounting or bookkeeping preferred
• Proficiency in Microsoft office applications (Word, Excel, PowerPoint and Outlook)
• Must have the ability to manage tight deadlines as required and exude professional grace under pressure
• Strong organization and project management skills
• Excellent verbal and written skills
• Must have exceptional standards for quality, high accuracy, and a strong attention to detail – and the ability to track details and monitor changes
• Must be able to work autonomously, as well as within a team
• Office hours: 8:30am to 5:30pm, on-site 3-4 days per week

Location:

On-site –Columbus, OH

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. Weendeavourto keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you maycontact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.