Business Operations Coordinator at University of Colorado Anschutz Medical Campus

University Staff Description Position Details
University of Colorado - Denver
Official Title: Business Services Intermediate Professional
Working Title: Business Operations Coordinator
FTE: Full-time
Salary Range: $56,700 - $61,669
Position #00827665 - Requisition #34997
Join the University of Colorado Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit .
Job Description
* Applications are accepted electronically ONLY at *
The Operations Coordinator in the Computer Science and Engineering Department is responsible for the operational and business activities of the Department and ensuring compliance with all internal and external policies and procedures that govern the department's efforts. The Operations Coordinator oversees the human resources and day-to-day operations in support of the department's educational and research mission and goals. The Operations Coordinator has responsibility for ensuring department grant expenditures are correct, and do not exceed established budgets.
Business Operations Coordinator
What you will do:
Fiscal Management

Monitor department financial activities.


Conduct monthly reviews of all department accounts and monitor spending to ensure that expenditures do not exceed budgets


Adhere to critical monthly, quarterly, and year-end deadlines.


Assist department chair with budget planning and financial decisions.


Provide recommendation for budget allocations.


Examine department financial reports for accuracy.


Perform fiscal year-end activities.


Verify that all financial transactions for the fiscal year entered correctly and that all assets, liabilities, revenues and expenditures correctly stated for the fiscal year.


Contracts and Grants Management



Provide administrative and technical assistance to the faculty responsible for grants management; provide oversight and support in relation to policy and compliance.


Serve as liaison among principal investigators, CU Denver departments, and the Office of Grants and Contracts (OGC) as well as external sponsors in managing grants and contracts


Provide financial and budgetary support for research grants


Purchasing



Manage departmental purchasing, procurement, and accounts payable activities including purchase requisitions and purchase orders, travel authorizations and reimbursements, and expense reimbursements.


Ensure that Procurement Card policies are adhered to by department cardholders.


Payroll and Human Resources



Oversee the hiring process for research faculty, postdoctoral trainees, part-time instructors, and student employees in the department.


Manage the search process for tenure-track faculty recruitments including the coordinate and logistics of on-campus interviews


Process one-time payments, additional remunerations, and all other forms of off-cycle payroll.


Investigate and resolve questions or problems associated with employee payroll.


Adhere to all payroll-related deadlines.


Attend HR and payroll forums and trainings as they are available.


Maintain faculty personnel files.


Monitor bi-weekly and monthly payroll registers.


Data Collection & Record Keeping



Collect and store ABET assessment material and course notebooks.


Gather, compile, and enter data, producing routine and specialized reports and documents


Generate statistical reports on demand


Maintain files, records, logs, and other tracking systems.


Become familiar with the Office of Institutional Research and Effectiveness (OIRE) as a resource.


Collaborate with faculty to administer, collect, and collate results of other assessment data.


The above is not an exhaustive list and the coordinator will be expected to perform other duties as assigned.
Qualifications you already possess (Minimum Qualifications)



Bachelor's degree from an accredited college or university.


One (1) year experience with financial, human resource or procurement systems.


Proficiency in MS Office.


Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
Preferred Qualification to possess (Preferred Qualifications)



Master's degree in a relevant field from an accredited college or university.


Experience coordinating day-to-day business and administrative operations of an organization.


Experience working with faculty, staff, and students in a higher education environment.


Experience working with CU Data, CU Marketplace, PeopleSoft, Navigate and Concur or similar systems and software.


Professional-level customer service experience.


Knowledge, Skills, and Abilities



Ability to communicate effectively, both in writing and orally.


Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.


Demonstrate a commitment to providing outstanding customer service skills.


Demonstrate an exceptional understanding of diversity, equity and inclusion with a commitment to developing equitable practices.


Ability to perform duties independently without guidance and direction from other professionals.


Ability to motivate and recruit potential students.


Ability to identify problems, recommend solutions, and exercise professional judgment and independent decision making to resolve problems.


Excellent organizational and time management skills with the ability to effectively prioritize multiple projects, establish priorities and attend to detail.


Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) with ability to produce professional correspondence, documents, spreadsheets, presentations, etc.


Conditions of Employment


This position follows an on-campus work structure. Opportunities for hybrid work may be available in future based on demands of specific tasks and department needs.

Employment Sponsorship
Please be advised that this position is not eligible now or in the future for visa sponsorship.
As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at:
Compensation and Benefits
The salary range (or hiring range) for this position has been established at $56,700 - $61,669.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is not eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.
Benefits:
Total Compensation Calculator:
Application Deadline
Applications will be accepted until the position is filled. Preference will be given to complete applications received by 10/10/2024. Those who do not apply by this date may or may not be considered.
Required Application Materials:
To apply, please visit: http://www.cu.edu/cu-careers and attach:


A cover letter which specifically addresses the job requirements and outlines qualifications


A current CV/resume


List of three references (we will notify you prior to contacting both on and off-list references)


Background Check Policy
The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.
Diversity and Equity
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at .
The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.
Questions should be directed to Gita Alaghband, gita.alaghband@ucdenver.edu Application Materials Required: Cover Letter, Resume/CV Job Category: Business Services Primary Location: Denver Department: U0001 -- Anschutz Med Campus or Denver - 30077 - CEDC-Computer SC & Engineering Schedule: Full-time Posting Date: Sep 26, 2024 Unposting Date: Ongoing Posting Contact Name: Gita Alaghband Posting Contact Email: gita.alaghband@ucdenver.edu Position Number: 00827665