Business Operations Specialist - ASRC Federal Holding Company

ASRC Federal Broadleaf Division is seeking qualified candidate to fill our Business Operations Specialist supporting our National Guard Bureau customer in Arlington VA.

JOB DUTIES:

* This is an on-site position supporting the Army National Guard at the Directorate level with administrative coordination services to include review and editing of correspondence, coordination with other offices/directorates and visiting personnel, coordination of calendars and scheduling of meetings, and review of weekly situation reports, tasks, and key working initiatives.

* Capture all appointments through correspondence of documents and communication, and calendar updates.

* Schedule meeting space availability for meetings, ceremonies, and other office functions.

* Review and edit briefings/slides for grammatical, spelling and format errors, according to government information provided, in accordance with regulations.

* Review and edit outgoing correspondence in accordance with regulations for format, grammar, and spelling errors.

* Review and edit directorate suspense items (i.e.: Officer Evaluation Reports, Non-Commissioned Officer Evaluation Reports, Civilian Evaluation Reports, temporary duty (TDY) requests, and military and civilian training and school requests) and personnel actions for grammar, format and spelling errors.

* Coordinate the status of award items with the proper joint staff office.

* Coordinate building access through the Provost Marshal Office, and the security office for the Directorate.

* Coordinate with mailroom personnel for pick-up and drop-off of mail and sensitive materials.

* Coordinate with adjacent offices, directorates, and visiting personnel to schedule meetings with key leaders.

* Coordinate the pick-up, drop-off, and distribution of mail and sensitive materials for the directorate.

* Coordinate and schedule conference room availability for meetings and events. reserve and prepare a site/location for conducting promotion ceremonies, award presentations, off-sites, and other official functions.

* Process and monitor directorate suspense items and personnel actions, including Officer Evaluation Reports, Civilian Support and Evaluation Reports, TDY requests, training and school requests.

* Review, distribute, update, and edit taskers.

* Monitor leadership travel authorizations and vouchers, and coordinate with approving authorities for all directorate DTS Travel Requests.

* Consolidate and review weekly situation reports, task trackers, and key working initiatives for distribution to division Action Officers.

* Collect office supply requests from government employees and coordinate acquisition with organization property and supply officers.

* Review and edit award/gifts requests and forward orders to the proper office.

* Maintain and update office personnel rosters, telephone rosters, COOP roster, emergency phone rosters, and training rosters for all directorate personnel.

EXPERIENCE:

* At least two (2) years minimum relatable experience.

* Experience providing administrative services to include filing, mailing, paying bills, running errands, managing office supply inventory, and completing project-based assigned work.

* Capability to arrange meetings, conference calls, and appointments as well as organizational capability and attention to detail.

* Ability to review and edit a variety of office documents to include Microsoft Office Word, PowerPoint, Excel, and Outlook items.

CLEARANCE LEVEL:

* SECRET clearance required.

EDUCATION:

* Bachelor's degree required.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled