Business Operations Specialist - eTeam Inc.
Oakland, CA 94612
About the Job
Role: Business Operations Specialist
Location: Oakland, CA - 100% Remote
Duration: 6+ Months
Job Summary:
Client is seeking a Business Operations Specialist to join the Global Marketing Strategy & Operations team. In this role, you will support the Global Marketing team by maintaining budgets, organizing planning, and collaborating cross-functionally with stakeholders at all levels. You will communicate with partners regarding marketing operating expenses and their statuses, gather feedback to ensure commitment to plans, and clarify goals, risks, and opportunities related to the budget. You are highly responsive and focused on improving operational efficiency across the team. Proficiency with spreadsheets and the ability to communicate analysis and process details to stakeholders is essential.
Responsibilities:
Location: Oakland, CA - 100% Remote
Duration: 6+ Months
Job Summary:
Client is seeking a Business Operations Specialist to join the Global Marketing Strategy & Operations team. In this role, you will support the Global Marketing team by maintaining budgets, organizing planning, and collaborating cross-functionally with stakeholders at all levels. You will communicate with partners regarding marketing operating expenses and their statuses, gather feedback to ensure commitment to plans, and clarify goals, risks, and opportunities related to the budget. You are highly responsive and focused on improving operational efficiency across the team. Proficiency with spreadsheets and the ability to communicate analysis and process details to stakeholders is essential.
Responsibilities:
- Partner with the Global Marketing, Finance, and Strategy teams to manage budget, guide investment strategy, and develop methods for tracking, prioritizing, and measuring budgets.
- Reconcile spend data and ensure data integrity across the organization.
- Manage billing transactions, vendor communications, and month-end close processes with Accounting.
- Support the marketing planning process, including monthly and quarterly budget transfers, variance analysis, and risk mitigation planning.
- Oversee budget forecasting and planning infrastructure through a third-party software tool.
- Communicate priorities, projects/programs, and results to leadership and the broader team.
- Collaborate with the Global Marketing team to define processes as the team scales globally.
- Onboard key vendors and partners and coordinate with Procurement on behalf of the Marketing team.
- Identify and implement new opportunities, key initiatives, and address operational gaps as strategic projects.
- Expertise in Google Sheets.
- Experience with Oracle Cloud and/or Hyperion (a plus).
- Proven experience partnering with Accounting and Finance teams to manage budgets.
- Ability to connect and engage with a diverse range of cross-functional stakeholders within Marketing.
- Positive, proactive attitude in taking on new projects.
- Strong problem-solving skills with a drive to scale operations creatively.
- 4+ years of experience in an operational role, ideally within Operations, Finance, and/or Marketing Programs.
Source : eTeam Inc.
