Business Services Support - Utah State University

Overview:

The Emma Eccles Jones College of Education and Human Services business services team is seeking a motivated and detail-oriented individual to join us as a non-benefited/hourly Business Assistant. The Business Assistant will provide transactional support to  departments within the college. The position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team.

 

Review of applications will begin September 5 and will continue until the position is filled.

Responsibilities:

The Business Assistant’s duties will be varied and will depend on the needs of the college business services team but may include any of the following:

 

Provide Travel Services

• Prepare Travel Authorizations & complete Travel Reimbursements in accordance with travel policies and procedures
• Provides professional customer service, responds to questions by phone, in-person and by email in a prompt, courteous manner

Provide Personnel Services

• Submit EPAFs for employees
• Submit job postings
• Collect required employment forms
• Monitor and enforce compliance to established university policies and procedures

Purchasing

• Attach receipts to purchasing card transactions
• Assist in enforcing purchasing card regulations
• Coordinate purchasing transactions in accordance with University policies and practices
• Submit invoices for payment

Other

• Back up other business assistants/managers within the college on various transactions as needed/requested
• Special projects as assigned
• Develop and maintains record keeping systems
• Perform miscellaneous job-related duties as assigned

Qualifications:

Minimum Qualifications

• Two years of related work experience; or an associate degree/technical training in a business field is required

Preferred Qualifications

• Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field
• USU experience
• Familiarity with USU travel, purchasing, p-card, and HR policies and procedures
• Experience with Banner and USU forms

Knowledge, Skills, and Abilities

• Knowledge of accounts payable procedures
• Knowledge of accounts reconciliation and ability to reconcile accounts
• Knowledge of purchasing policies and practices for a public institution
• Skilled with computer programs, including spreadsheets, and word processing
• Accurate keyboarding and data entry skills
• Skilled with basic office equipment, including printers, copiers, and telephone systems
• Ability to handle sensitive and confidential business data and personal information
• Ability to work without supervision
• Friendly and service-oriented attitude with excellent customer service skills
• Strong interpersonal, oral, and written communication skills
• Deductive reasoning, problem solving, and prioritizing skills
• Excellent organizational skills and attention to detail
• Ability to work under pressure in a fast-paced office environment
• Ability to work independently, anticipate needs, and voluntarily take appropriate action

Required Documents:

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Contact information for three professional references to be entered in the Candidate Profile
• Cover letter to be typed/pasted at the end of your application

Please do not upload any documents other than your resume to your candidate profile. You will be instructed to type/paste the cover letter into the end of your application. 

 

**Document size may not exceed 10 MB.**

Advertised Salary: Minimum $14.71 per hour commensurate with education and experienceADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds. 

College/Department Highlights:

The Emma Eccles Jones College of Education and Human Services is committed to inclusive excellence in research, teaching, and service activities across a wide array of education and human service fields.  The college is home to eight academic departments with approximately 200 faculty who are engaged in innovative research and high-quality graduate and undergraduate education. The college’s programs and outreach missions are strengthened by an on-campus elementary laboratory school and five stand-alone centers including the Institute for Disability Research, Policy, & Practice, National Center for Hearing Assessment & Management, and Sorenson Legacy Foundation Center for Clinical Excellence. Faculty, students, and staff within the college also engage with a broad range of community partners to both provide opportunities for community-engaged research and learning and enhance the quality of education and human service programs throughout the state of Utah.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Programto support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

 

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023