Business Support And Administrative – Administrative Assistant 3 - HonorVet Technologies

Position: Administrative Assistant 3
Job ID: 147476-1
Location: Redmond, Washington-98052 
Duration: 06+ Months  
 
Job Description:

Summary:
Seeking a candidate who is able to support 2 calendars for our senior managers. Performs a variety of complex administrative functions for all levels of management including supporting their team of 45 employees. The ideal candidate is proactive, organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth workplace operations.

The ideal candidate must be process-driven, extremely organized, and detail-oriented. Have high integrity and be able to handle confidential information appropriately.
Able to deal with ambiguity, make independent decisions, be proactive and drive tasks to closure. Capable of juggling multiple projects at once, actively track pending items and constantly re-prioritize tasks based on changing business needs.

Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.

Primary Responsibility
• Management of calendar with attention to accuracy, timeliness, conflict resolution and alignment to the leader’s priorities and commitments
• Track and help drive completion of key deliverables, and follow up on outstanding items
• Act as a liaison for leader’s direct reports
• Organize team meetings and events within budget guidelines (Power Pointer presentation, book conference rooms, travel arrangements, etc)
• Procurement of goods and services including computer equipment, offices supplies, and reference materials
• Timely and accurate reconciliation of expenses
• Provide backup support to Executive Business Administrator

Top 3 Hard Skills Required + Years of Experience
1. Minimum 5 years experience with calendar management of leadership utilizing Outlook.
2. Minimum 5 years basic experience with Powerpoint and Teams.
3. Minimum 5 years experience managing executive / management calendars.

Candidate Requirements
• Years of Experience Required:5-7 overall years of experience in the field.
• Degrees or certifications required: no degree is required to be eligible for this role.
• Disqualifiers: Resumes that include job hopping, carelessness and less than 12 months on eligibility clock will not be eligible for the role.
• Best vs. Average: The ideal resume would be proactive, organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth workplace operations. process-driven, extremely organized, and detail-oriented. Have high integrity and be able to handle confidential information appropriately. Able to deal with ambiguity, make independent decisions, be proactive and drive tasks to closure. Capable of juggling multiple projects at once, actively track pending items and constantly re-prioritize tasks based on changing business needs.
• Performance Indicators: Performance will be assessed based on meeting deadlines and quality of work.

Typical Day in the Role
• Purpose of the Team: supporting the sales team at Microsoft in the Americas
• Key projects: The resource will be responsible for supporting 3 calendars
• Typical task breakdown and operating rhythm: The role will be made up of 50% calendaring and support 45% administrative support to the rest of the team including expense reports, travel arrangement, calendar management, adhoc projects that come up in the org, event planning, ordering supplies. 5% backup to Executive Business Admin

Compelling Story & Candidate Value Proposition
• What makes this role interesting? – This role provides the opportunity to be apart of a very positive team culture, it is a fun and upbeat environment with very supportive leaders wanting to ensure endless learning and growth opportunities. The teams goal is to retain talent and ensure workers enjoy their jobs._.

Hard Skills Assessments
• Expected Dates that Hard Skills Assessments will be scheduled: ASAP.
• Hard Skills Assessment Process: Possible 2 rounds before a decision is made
• Required Candidate Preparation: Candidates should have prior experience prepared to speak on prior to the assessment.