Business Support Associate - 1026834-6689 - Masco Corporation
Urbana, IL
About the Job
This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12229886 Business Support
Associate
Department of Agricultural and Consumer Economics
University of Illinois Urbana-Champaign
This position is part of a 5-person business and administration team
working to provide services to approximately 100 faculty, staff, and
student employees. Our faculty work in a wide variety of fields and
bring unique interests that create a rich academic environment. This
person will provide business support which will make this impactful work
and education possible.
Be a part of our story.
Job Summary
Responsible for the implementation, reconciliation, and auditing of
business functions and activities for the Department of Agricultural and
Consumer Economics (ACE), thus ensuring compliance with department,
university, state, and federal policies, procedures, and processes.
Utilizes in-depth knowledge and professional judgment for appropriate
decision-making, accurate problem resolution, and preparing and
processing complex, high-level transactions.
Duties & Responsibilities
Administrative/Business Operations
- Evaluate, develop, implement, interpret, and/or communicate
department, college, and campus business policies, procedures, and
processes. Develop and maintain procedural manuals and materials.
Educate and train department staff on business functions and
activities.
- Responsible for conducting detailed financial reviews and analyses,
including statement reconciliation.
- Coordinate with University Accounting and Financial Reporting to
submit and monitor requests for new fund/program codes and closure
of existing fund/program codes as needed.
- Prepare and submit annual Fact Sheets.
- Manage the year-end closing/opening procedures.
- Perform various business responsibilities related to department and
University audits.
- Manage employee and graduate support funds.
- Handle deposits of checks received by the department.
- Support credit card payment sites through university tools.
- Process EOY administrative fees and self-supporting activities for
department.
- Backup other functions as necessary to ensure efficient and
effective business operations, including key management, scholarship
awards, and limited HR tasks.
Departmental Business Purchasing Management
- Oversee and serve as the primary contact/subject-matter expert for
purchasing activities, processes, and procedures. Research and
analyze business purchasing, providing guidance, and making
purchasing recommendations for the department head, faculty, staff,
and students.
- Perform purchasing functions for the Department utilizing various
mechanisms, including Banner requisitions, P-Card, T-Card, iBuy, and
contracts (significant payments to foreign vendors located in
countries with cash-based economies required).
- Process journal vouchers in Banner as appropriate.
- Interpret and communicate standard purchasing policies and
procedures to the department head, faculty, staff, and students;
evaluate and develop department processes to assure compliance with
state, federal, and University rules and regulations.
- Serve as P-card reconciler and iBuy approver for department staff as
required.
- Process needed reimbursements for ACE activities (employees,
students, and visitors).
Departmental Business Travel Management
- Backup and advise on the travel approval process, visas,
iTravel/travel booking, TEM purchases/approvals, expense report
creation, travel advances, travel reimbursements, etc. Resolves
discrepancies and ensures the accuracy of reimbursement information
and documentation to prevent rejection by OBFS.
- Backup other functions as necessa y to ensure efficient and
effective business operations, including carpool support, shredding
bins, and employee travel.
Minimum Qualifications
- Bachelor's degree in business administration, management, or a
field related to the position.
- Two (2) years of professional business, financial, and/or managerial
work experience.
- Demonstrated accounting, purchasing and/or contracts experience.
- Experience in higher education.
- Experience with the Banner and Chrome River applications.
Knowledge, Skills and Abilities
- Advanced level of knowledge of the business and financial policies
and procedures of the State, University, Campus, College, and
Department.
- Excellent organizational, interpersonal, written, and verbal
communication skills.
- Ability to exercise professional judgment and help ensure the
department's compliance with state, university, campus, college,
and department policies and procedures, sponsor requirements, and
donor intent.
- Proficiency in business software (e.g., Excel, Word, Outlook).
Appointment Information
This is a 100% full-time Civil Service 5010 - Business/Administrative
Associate position, appointed on a 12-month basis. The expected start
date is as soon
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12229886 Business Support
Associate
Department of Agricultural and Consumer Economics
University of Illinois Urbana-Champaign
This position is part of a 5-person business and administration team
working to provide services to approximately 100 faculty, staff, and
student employees. Our faculty work in a wide variety of fields and
bring unique interests that create a rich academic environment. This
person will provide business support which will make this impactful work
and education possible.
Be a part of our story.
Job Summary
Responsible for the implementation, reconciliation, and auditing of
business functions and activities for the Department of Agricultural and
Consumer Economics (ACE), thus ensuring compliance with department,
university, state, and federal policies, procedures, and processes.
Utilizes in-depth knowledge and professional judgment for appropriate
decision-making, accurate problem resolution, and preparing and
processing complex, high-level transactions.
Duties & Responsibilities
Administrative/Business Operations
- Evaluate, develop, implement, interpret, and/or communicate
department, college, and campus business policies, procedures, and
processes. Develop and maintain procedural manuals and materials.
Educate and train department staff on business functions and
activities.
- Responsible for conducting detailed financial reviews and analyses,
including statement reconciliation.
- Coordinate with University Accounting and Financial Reporting to
submit and monitor requests for new fund/program codes and closure
of existing fund/program codes as needed.
- Prepare and submit annual Fact Sheets.
- Manage the year-end closing/opening procedures.
- Perform various business responsibilities related to department and
University audits.
- Manage employee and graduate support funds.
- Handle deposits of checks received by the department.
- Support credit card payment sites through university tools.
- Process EOY administrative fees and self-supporting activities for
department.
- Backup other functions as necessary to ensure efficient and
effective business operations, including key management, scholarship
awards, and limited HR tasks.
Departmental Business Purchasing Management
- Oversee and serve as the primary contact/subject-matter expert for
purchasing activities, processes, and procedures. Research and
analyze business purchasing, providing guidance, and making
purchasing recommendations for the department head, faculty, staff,
and students.
- Perform purchasing functions for the Department utilizing various
mechanisms, including Banner requisitions, P-Card, T-Card, iBuy, and
contracts (significant payments to foreign vendors located in
countries with cash-based economies required).
- Process journal vouchers in Banner as appropriate.
- Interpret and communicate standard purchasing policies and
procedures to the department head, faculty, staff, and students;
evaluate and develop department processes to assure compliance with
state, federal, and University rules and regulations.
- Serve as P-card reconciler and iBuy approver for department staff as
required.
- Process needed reimbursements for ACE activities (employees,
students, and visitors).
Departmental Business Travel Management
- Backup and advise on the travel approval process, visas,
iTravel/travel booking, TEM purchases/approvals, expense report
creation, travel advances, travel reimbursements, etc. Resolves
discrepancies and ensures the accuracy of reimbursement information
and documentation to prevent rejection by OBFS.
- Backup other functions as necessa y to ensure efficient and
effective business operations, including carpool support, shredding
bins, and employee travel.
Minimum Qualifications
- Bachelor's degree in business administration, management, or a
field related to the position.
- Two (2) years of professional business, financial, and/or managerial
work experience.
- Demonstrated accounting, purchasing and/or contracts experience.
- Experience in higher education.
- Experience with the Banner and Chrome River applications.
Knowledge, Skills and Abilities
- Advanced level of knowledge of the business and financial policies
and procedures of the State, University, Campus, College, and
Department.
- Excellent organizational, interpersonal, written, and verbal
communication skills.
- Ability to exercise professional judgment and help ensure the
department's compliance with state, university, campus, college,
and department policies and procedures, sponsor requirements, and
donor intent.
- Proficiency in business software (e.g., Excel, Word, Outlook).
Appointment Information
This is a 100% full-time Civil Service 5010 - Business/Administrative
Associate position, appointed on a 12-month basis. The expected start
date is as soon
Source : Masco Corporation