Business Support, Project Planning - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are seeking a Project & Access Coordinator (PAC) to be a part of the account’s Center of Excellence (COE) team. This is a hybrid work position but candidate will need to be based at the Client’s corporate offices in Raleigh or Charlotte, North Carolina.  The PAC will be a key support role within the account’s project and facility management teams assisting with the management of projects, access requests and maintenance requests for the Client’s real estate properties. 

Job Responsibilities

• Support the PDS Project Management team throughout the project life cycle (Initiate, Plan, Design, Construct and Project Close).
• Provide project management support in accordance with the guidelines and requirements established by the COE and PMO.
• Follow established processes to review and process purchase & change orders, organize project documents, process budget approvals and close projects at completion.
• Utilize JLL technology systems to support account-related metrics involving schedule and financial performance, data integrity, procurement and compliance.
• Process account vendor badging requests for project or facility access including new badge requests, new access requests, badge activations and de-activations.
• Manage end-to end facility key and access requests through Client system including requestor follow up, entering work orders for key cutting and maintaining key inventory database/records.
• Assist with account team special projects as needed.
• Assist with the development and/or implementation of best practices, changes, and initiatives for the project management team.
• Demonstrate strong collaboration and teamwork within the account team and specifically within the COE Team.
• Assist with meeting coordination and coordinate catering or traveling arrangements as needed.
• Commit to development of skills and abilities to progress through JLL’s organization either within the account or outside of the account.
• Other duties and tasks assigned as processes and procedures change.
• Comply with all Jones Lang LaSalle policies and procedures, including but not limited to ethics and business practices.

Knowledge, Skills and Abilities

• At least 2 years of practical experience in the facility management, construction management or real estate management industry in a project administration/accounting position is desired.
• Accounting, legal or contracts experience is a plus.
• Experience in supporting multiple projects/initiatives within a matrixed corporate environment.
• Ability to communicate succinctly. Excellent written and verbal communication skills.
• Strong interpersonal skills with an ability to interact with executive level external and internal clients.
• High levels of customer service. Ability to serve multiple clients at any given time, deliver on milestones and create a positive impression for the team and the company.
• Work effectively both independently and within a team.
• Organizational skills, time management skills, strong analytical skills, and the ability to identify and manage priorities.
• Strong attention to detail.
• Proficiency with Microsoft Office Suite, in particular Teams, Excel, SharePoint and PowerPoint. Experience with Smartsheets and/or Oracle accounting software is a plus.
• Associate or Bachelor Degree from an accredited institution in Accounting, Operations & Systems, Business, Architecture or Construction Management preferred or equivalent professional experience. 

The expected hiring range for this position is $50,000 - $60,000 annually. The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –Charlotte, NC, Raleigh, NC

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. Weendeavourto keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you maycontact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.