Buyer - G118 - Purchasing - Columbus Consolidated Government

This position is responsible for administering the solicitation processes for purchases of capital goods and services. An incumbent in this position may be designated “Senior Buyer.”

• Coordinates bid/RFP/PQ process to procure various contracts; consults with departments concerning commodity needs and specifications; receives and reviews requisitions; researches and prepares specifications; assembles vendor lists by commodity; prepares bid schedules and sets bid dates; prepares legal advertisements; opens, reviews, and processes bids.
• Coordinates purchasing items for inclusion on City Council agenda.
• Coordinates pre-solicitation conferences/site visits and bid openings; chairs and co-chairs evaluation committee meetings.
• Acts as liaison between departments and vendors in regards to complaints related to annual contracts.
• Prepares and routes contract documents for signatures of contractors, City Attorney, City Manager and Clerk of Council; distributes signed contracts and sets up Master Agreement for end-user departments to process applicable purchasing document.
• Records bid prices and statements of “No Bids” for each vendor in the AMS System; processes computerized tabulations and submits for posting on the city website for vendor review.
• Assists end-users in entering and researching various purchase documents and vendor
• information in the Financial system; assists in training end-users.
• Verifies vendor 1099 information and requests reports from Information Technology; processes vendor 1099s; sends 1099 reports to Internal Revenue Service.
• Creates, organizes, and maintains specifications reference library.
• Performs other related duties as assigned.