Buyer/Payroll Specialist - Balsz Elementary School District #31

Position Type:
80 Business Office/Buyer

Date Posted:
9/13/2024

Location:
District Office

Date Available:
Immediately

Closing Date:
Open Until Filled

JOB DESCRIPTION

Job Title: Buyer/Payroll Specialist
Employment: Full Time; 12-month Hourly Classified Non-Exempt
Reports to: Director of Finance
Supervises: No Supervisory Responsibilities

Qualifications:

• High School diploma or equivalent.
• Post-secondary education credits/training in accounting preferred.
• Knowledge of USFR (Uniform System of Financial Records for AZ School Districts) preferred.
• Ability to speak, read and write Spanish and English preferred.
• Knowledge of accounting principles.
• Relates to the public and staff in a positive manner.
• Experience with computers including knowledge/experience with spreadsheets, word processing, and accounting software.
• Ability to communicate with others in a clear and precise manner, and to work cooperatively and tactfully with staff and public.
• Maintain confidentiality of records, correspondence and conferences.

Responsibilities:

• Coordinates purchasing from requisition to purchase order for the purpose of ensuring compliance with district accounting requirements.
• Informs departments regarding various procedures and office requirements for the purpose of providing necessary information for making decisions, taking appropriate actions and/or complying with established fiscal guidelines.
• Maintains vendor record files.
• Reviews and extends requisitions to ensure accuracy (i.e. accounting code, taxes and shipping).
• Submits requests for computer (General Ledger) generated reports for the purpose of keeping updated records (vendor lists and chart of accounts).
• Maintains knowledge of procurement rules and regulations.
• Monitors requisitions for compliance with bids and procurement rules and regulations.
• Prepares/maintains bids in accordance with procurement rules and regulations.
• Track and account for general fixed assets.
• Maintains documents for the purpose of providing a procedure manual of accounting policies and practices.
• Responds to inquiries of staff, the public and/or vendors for the purpose of providing information and/or direction as may be required.
• Attends meetings for the purpose of conveying and/or receiving information.
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Prepares biweekly payroll for all employees and annual payroll processing procedures (i.e., W-2s, quarterly tax reports, etc.).
• Enters new employees into the payroll system.
• Ensures accurate accountability for all wage related issues, including but not limited to; payroll encumbrances, journal entries, accurate fund balance, including retrieval of wages.
• Attends meetings for the purpose of learning, conveying, and/or gathering information required to perform job responsibilities.
• Informs/educates personnel regarding payroll and attendance information.
• Maintains various employment files and records (i.e., payroll), compiling pertinent employee information for the purpose of ensuring accuracy of employees compensation and complying with all federal/state/district regulations.
• Maintains compliance with current legal requirements, in regards to payroll and benefits.
• Assists in reviewing and verifying the accuracy of electronic and paper records of hours worked for processing payroll.
• Assists in maintaining attendance records.
• Verifies and makes changes in salary, deductions, tax shelter amendments and other personnel data.
• Verifies and distributes annual W-2 and retirement statements.
• Submits reports and payments as required along with payroll (i.e., quarterly reports, insurance billings/reports, accounts payables, deposits, annual reports, etc.).
• Maintains regular and punctual attendance to fulfill essential functions of the job responsibilities.
• Other duties as assigned.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.

How to Apply:
Applications can be obtained from the Balsz School District office via a website at www.balsz.org/jobs. District employees applying for this position are required to apply online.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and isnt an exhaustive list of duties performed for this position. Balsz is an Equal Opportunity Employer.