Buyer - Procurement Specialist - ASRC Federal Holding Company

ASRC Federal is seeking a Buyer/Procurement Specialist to support our program office located in Anchorage, AK.

*Open to hybrid or remote work for the right candidate

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General Summary

Under the general supervision of the Senior Purchasing Manager, the Buyer performs a wide range of purchasing activities in support of ISS2 - GSL mission to include PHQ and the remote sites. The primary purpose of the Buyer position is the purchasing of materials, equipment, supplies and services from local and nationwide commercial businesses. The Buyer interact regularly with people in various positions in the Company and externally. They must maintain a good company image and supplier relations through daily business contacts.

Essential Duties and Responsibilities:

* Utilize Company automated maintenance and procurement systems (Costpoint) in the order, receipt, and shipment of material, records, mail, and/or equipment. Utilize vendor internet interfaces to track incoming shipments.

* Analyze Purchase Requisitions (PR) for appropriate authorization level, specifications, shipping, and delivery requirements. Proactively resolves customer issues by going beyond the request to understand the need. Issue Requests for Quotation (RFQ).

* Award and administer Purchase Orders (PO) used to purchase material, equipment, tools, food, supplies, transportation, services and utilities for internal customers on authority of approved requisitions and in accordance with Federal Acquisition Regulations (FAR) and contract requirements.

* Track the status of commercial purchases. Respond expeditiously to requests for information regarding the status of these purchases.

* Contact vendors to follow up on POs and the status of overdue deliveries. Evaluate vendor performance and facilitate proactive continuous process improvement.

* Determine that prices paid are fair and reasonable and perform cost analysis. Source continuously for improved and/or less costly materials and supplies.

* Maintain effective communications with customers and take proactive measures to meet lead-time required for obtaining materials. Keep requestor apprised of any change in price or specifications, and of restrictions on materials that might affect purchases.

* Document all purchases in accordance with applicable contractor and Government requirements. Maintain Federally complaint PO files at all time. Compliance is 50% of the job.

* Maintain a suspense file of POs, shipping and receipt documents for each order until order is complete.

* Coordinate invoices with Accounts Payable and revise POs to reflect credits, cores, and returns.

* Proactively plan and coordinate work activities to meet outcomes beneficial to the customer and project needs.

* Perform administrative duties and maintains assigned workplace, materials, and equipment in a safe, secure, and neat manner. Maintain records and files related to job responsibilities.

Core Competencies

* Ability to review paperwork for completeness, appropriateness, and conformity to established policies and procedures. Ability to successfully write memoranda and correspondence relating to job duties.

* Ability to work in a team-based, service-oriented environment. Must possess excellent communication and interpersonal skills to interact tactfully and resourcefully with co-workers, vendors, and internal and external customer representatives. Good verbal communication skills and ability to demonstrate telephone professionalism and etiquette required.

* Strong problem-solving skills and ability to proactively assist customers with their immediate and long-term needs.

* Ability to be flexible while still maintaining high standards of professionalism to perform under deadlines and manage multiple priorities in a volatile and diverse environment.

* Strong organizational skills and the ability to work independently and prioritize daily work assignments.

* Skill in comparing data from a variety of sources for completion of all details. Ability to verify accuracy and identify discrepancies and make corrections.

Minimum Qualifications

* Bachelor's Degree in Accounting, Finance, Supply Chain, or related field and 2-4 years of experience.

* Federal procurement experience and knowledge within Federal Acquisition Regulations (FAR)

* Experience procuring, sourcing, and negotiating the buying of machinery, equipment, tools, raw material, packaging materials, parts, services, and/or supplies necessary for operation of an organization

* Experience using automated purchasing and maintenance management systems

* Ability to project supply requirements

* US citizen required.

* Ability to successfully pass drug screen and background check.

Preferred Qualifications

* Two years of experience using federal purchasing procedures for a wide range of specialized maintenance materials, supplies, and equipment

* Knowledge of local and beyond supply sources

* Ability to project supply requirements

* Experience using Cost Point (ERP)

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled