Position Summary

This Buyer supports, assists, and aids the other Buyers in the Purchasing Department with various administrative and procurement functions. They work closely with suppliers, maintaining positive relationships while negotiating specifications, pricing, and deadlines. The Assistant Buyer must be able to work independently and prioritize job duties, as well as prepare cost analyses and competitive pricing strategies.

Position Responsibilities (all duties are for STL and OLN location)

• Print, Save, Date Stamp, and File all invoices daily
• Obtain receiving paperwork daily in person (St. Louis) and obtain receiving paperwork weekly, electronically (Olean)
• Perform '3-Way Match' of Purchase Order, Receiving Paperwork, and Invoice for all received materials
• Ensures the invoice unit price matches the purchase price or is properly reconciled with the buyer.
• Inventoried Material-Invoice discrepancy KPI tracking and reporting
• Department KPI spreadsheet maintenance and Sr. Buyer follow-ups
• Send all non-inventory '3-Way Matches' to the requisitioner via intercompany mail (STL) and via email (OLN) to obtain approval signatures. Ensure their return and submittal to the Finance Department once obtained.
• Creates all K-type, A-type, and FO-type purchase orders, requesting Single-Source or Competitive Bid Form when appropriate.
• Controls the distribution of Purchase Order Numbers to departments that order independently. (IT, EH&S, Maintenance, and Engineering)
• Place and maintain purchase orders with suppliers for materials as assigned to this position
• Ensures order confirmations are received and reviewed as necessary. Prepared to resolve any discrepancies prior to receipt of material.
• Release of 'Plant Maintenance' requisitions and subsequent creation of 'Plant Maintenance' purchase orders
• Serves as the order management point of contact for Maintenance, Repair and Operation (MRO) supplies and other professional services as requested.
• Creation of all K-type and ZER material numbers, as needed
• Oversees the Vendor Add-Change Form Process to ensure proper documentation, establishment of company guided payment terms, and that the Add-Change Form itself is properly completed pending review and approval.
• Execution of Tax exemption forms and Vendor credit applications upon request
• FTL Freight, LTL Freight, and Customs invoice processing, including List Bills, FedEx, and UPS
• Maintenance of Freight Cost/Railroad/Demurrage Spreadsheet
• Orders, stocks, and maintains office supplies. (5S)
• Responsible for notification of Supplier Corrective Action Reports (SCARs) and Supplier Warnings (SW). This includes creating and updating the Quality Notification (QN) in SAP, SCAR and/or SW.
• Provides backup to other Buyers as required.

Position Responsibilities (continued)

• Assists the organization to create a safe and healthy working environment by working safely, using equipment provided and following instructions given for health and safety purposes and immediately reporting any unsafe working practices or hazardous working conditions.
• The above list describes typical duties and responsibilities. It is not intended to limit management from assigning other work as desired.

Position Requirements

• Minimum Associate's Degree or equivalent work experience of at least 1 year, preferably in an office environment
• Knowledge of SAP System
• Knowledge of Microsoft applications along with reasonable keyboard skills
• Work Experience in a manufacturing/production environment preferred
• Mathematical ability for reconciling invoice quantities and prices and calculating usage
• Strong organizational and follow-up skills
• Being result oriented is important because this individual needs to stay focused on their daily tasks, goals and objectives.
• Strong problem-solving skills to logically assess situations and be able to offer potential solutions
• Must have pleasant and efficient telephone skills.
• Must be able to effectively deal with vendors and to work well with people at all levels of the company
• Strong communication skills for both internal and external elements.
• Possesses sound business judgement with a professional demeanor, ability to effectively negotiate and work with suppliers, vendors, distributors, and customers, as needed.
• Must be impartial, unbiased, and have the ability to work effectively in an ethical manner consistent with the ALTANA Code of Conduct and the ALTANA Purchasing Code of Conduct.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.