C08 - ADMINISTRATIVE SERVICES / ADMIN SVC GEN/MULTI - IT PROJECT COORDINATOR - TechDigital
Princeton, NJ
About the Job
Assists in managing and facilitating program/project scheduling and data tracking to enhance project quality and process consistency.
o Assists PM in development, maintenance and coordination of key project deliverables (PMF, SDLC, Agile, etc.)
o Works with PM to build out and maintain the integrated program/project schedule using MS Project
o Assists in preparation of key status reports for relevant program/project meetings (Core, IT, Cross Tower, PMO, Steering Committee, etc.)
o Supports PM in tracking progress of activities/milestones
o Assists in routine project management tasks and activities such as logging and maintenance of RAID and Key Activities status
o Examines program/project documentation/data for completeness and accuracy
Supports the Project Manager's administrative workload by owning administrative duties for Project Managers.
o Schedules key program/project-related meetings
o Captures minutes for relevant program/project meetings
o Sets up, manages and maintains program/project SharePoint site as per agreed to plan (including meeting minutes, RAID, status reports, project permissions, etc.)
o Maintains and reports on program/project Budget and Actuals by coordinating with the Project Financial Analyst and Program/Project Manager
o Assists in execution of all communications internal to the project team (excluding the communications managed by Marketing and Communication Services)
o Produces regular and ad hoc reporting in the form of required dashboard reports, as per requirements (Impact/Priority, Key Leadership updates, etc.)
Assists in managing PM resource sharing across multiple areas within PPM.
o Gather PM allocation, facilitate resource capacity planning and sharing within PPM
o Maintain record of people and skill sets across pool of resources
Minimum Qualifications:
A.A. Business Administration or equivalent experience
2 4 years coordinator or equivalent experience
Strong computer knowledge and skills including MS Office and Internet platforms
Miscellaneous:
Organized and able to work independently.
Excellent spelling, written, and oral communication.
o Assists PM in development, maintenance and coordination of key project deliverables (PMF, SDLC, Agile, etc.)
o Works with PM to build out and maintain the integrated program/project schedule using MS Project
o Assists in preparation of key status reports for relevant program/project meetings (Core, IT, Cross Tower, PMO, Steering Committee, etc.)
o Supports PM in tracking progress of activities/milestones
o Assists in routine project management tasks and activities such as logging and maintenance of RAID and Key Activities status
o Examines program/project documentation/data for completeness and accuracy
Supports the Project Manager's administrative workload by owning administrative duties for Project Managers.
o Schedules key program/project-related meetings
o Captures minutes for relevant program/project meetings
o Sets up, manages and maintains program/project SharePoint site as per agreed to plan (including meeting minutes, RAID, status reports, project permissions, etc.)
o Maintains and reports on program/project Budget and Actuals by coordinating with the Project Financial Analyst and Program/Project Manager
o Assists in execution of all communications internal to the project team (excluding the communications managed by Marketing and Communication Services)
o Produces regular and ad hoc reporting in the form of required dashboard reports, as per requirements (Impact/Priority, Key Leadership updates, etc.)
Assists in managing PM resource sharing across multiple areas within PPM.
o Gather PM allocation, facilitate resource capacity planning and sharing within PPM
o Maintain record of people and skill sets across pool of resources
Minimum Qualifications:
A.A. Business Administration or equivalent experience
2 4 years coordinator or equivalent experience
Strong computer knowledge and skills including MS Office and Internet platforms
Miscellaneous:
Organized and able to work independently.
Excellent spelling, written, and oral communication.
Source : TechDigital
