Campus Dean, General Education - American Career College

SUMMARY:

Reporting to the Executive Director, and working closely with the University Chair of General Education the Campus Academic Dean is responsible for the leadership, direction, supervision and evaluation of the general education program, and academic support and services.  Responsibilities include academic policy administration, instructional effectiveness, instructional administration services, general education academic advising and general education academic tutoring. Serves as a member of the campus leadership team for strategic planning, fiscal management, resource development, community relations, and policy setting.  Assists in the development of operational and capital budgets, and prepares reports on budgets, staffing, retention, and other program activities as required.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: (Every effort has been made to identify the essential functions of this position.  However, it in no way states or implies that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position).

• Working closely with the Campus Executive Director and the University Chair of General Education, plans, directs, and controls activities concerned with the program’s curriculum, instruction, facilities, equipment, supplies, and materials in accordance with the most current release of the Deans and Chairs Guide.
• Directs program activities to ensure compliance with applicable federal, state, and local laws and regulations, accrediting bodies, and University policies and procedures in concert with other West Coast University programs.
• Plans, directs, and provides daily guidance of didactic and laboratory assignments and/or scheduling of classes.
• Provides leadership to address key issues of growth, retention, and implementation of technology requirements to support the general education program.
• Provides leadership and direction for student retention and persistence activities and ensures faculty involvement in these processes. Maintains, controls and orders supplies required for the academic instruction of the program.
• Maintains copies of curricula, course outlines, objectives, and grading criteria; faculty credentials, licenses, and certifications; individual student records, including those necessary to establish satisfactory completion of all requisite general education courses in accordance with the University Policies and Procedures.
• Functions as a member of general education program committees as needed.  
• Oversees the campus library and, in coordination with the University Librarian, manages the Campus Librarian.
• In collaboration with Student Affairs, assures students are provided support services to maintain the highest level of student achievement while safeguarding the integrity of the educational process.
• Ensures that faculty record daily class attendance and, grade, record, and return all assignments and assessments promptly.
• Assures student course evaluations are administered each term, and that the feedback is provided to faculty in a timely fashion to improve instructional effectiveness.
• Monitors and analyzes student attrition and retention data and works with other campus and University leaders to develop initiatives that can be implemented to improve retention.
• Reviews and monitors curriculum and textbook proposals as necessitated by program evaluation, accreditation/licensure requirements, and/or market needs.
• Develops budgets, plans, and staffing requirements for the operation of the program and manages daily operations, staffing and expenses to remain within budget guidelines.
• Provides direction, motivation, informational support, technical/professional guidance, and coaching to department personnel.
• Ensures adequate training, development, and competence of department personnel.
• Holds routinely scheduled faculty meetings to provide for subject matter correlation and curriculum evaluation, and to coordinate activities of full-time, part-time and adjunct faculty.
• Recruits, trains, supervises, and evaluates department staff; improves retention and performance efficiencies.
• Participates as part of campus leadership team, partnering with colleagues to ensure positive student outcomes.
• Participates in professional development and organizations in order to maintain an understanding of current ideas, research and practices, attends meetings, workshops and seminars to enrich personal growth, knowledge and skill in management development.
• Maintains professional appearance for position and is courteous and approachable by students.
• Maintains and posts scheduled office hours.
• Adheres to University policies and procedures and provides leadership to others through guidance and example.
• Maintains regular and timely attendance, reports to work as scheduled and assures time worked and/or time-off is recorded properly.
• Conducts job responsibilities in accordance with the standards set out in the University’s Code of Ethical Conduct, Compliance Agreement, Sexual Harassment Policy or any of its policies and procedures, applicable federal and states laws, and applicable professional standards.
• Maintains confidentiality of all student, associate, and/or University information as required.
• Exercises care, proper use and maintenance of department equipment and supplies and identifies unsafe conditions and makes appropriate adjustments.
• Maintains order, cleanliness, and safety at work.
• Contributes to University-Wide service as assigned.
• May perform other duties as assigned.

EDUCATION:

Master’s degree in higher education, teaching discipline, counseling/student services or related field required.

Terminal degree preferred.

KNOWLEDGE/EXPERIENCE:

• A minimum of three years’ experience in teaching/administration. 
• A minimum of five years’ increasingly responsible management and supervisory experience in one or more areas of academic instructional management at the level of dean or above.
• Knowledge in organization and leadership of the operations of the academic area to cultivate a learner-centered environment, and to foster excellence.
• Knowledge in technological support and delivery of educational programs and services.
  Knowledge and evidence of strong supervisory and management skills, administrative systems management, strategic planning, assessment and community organization as applicable to specialized program area. 
• Knowledge of academic management, general education, instructional curriculum and program development and implementation at both the course and program level, integrated instructional and student development programs and evaluation techniques and methods.
• Knowledge of state, federal and local laws/regulations relating to programs, governmental compliance and other regulatory standards such as BRN, WASC, and other accreditation standards. 
• Experience with MS Office. 
• Knowledge of applicable databases and computer application systems to supply the most accurate information, reports and projections.