Campus Maintenance Coordinator - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Location: Houston, TX

Salary: $21.63 - $28.85/hr

Daily purchasing and inventory management of materials, parts and maintenance supplies required for the Facilities and Maintenance Departments. The positions will support the maintenance and facilities expense budgets in excess of $1M annually. Maintain data and files to track and support inventory of supplies and parts. Maintain budget spreadsheets and develop analytical reports to assist management in budgeting and project development using the Maintenance Management System.

Purchasing

• Purchasing: Maintain integrity and tracking of all purchasing requisitions from approval through reconciliation with A/P. Use purchasing system to process to order parts, maintenance supplies, and other materials needed to ensure department needs are met.

Contract and Vendor Management

• Analyze and monitor all contracts and equipment service agreements for facilities and maintenance. Inform management of the contract cycles and update bidding information.
• Ensure that contracts being considered are processed through the legal department.
• In some cases negotiate and determine best price with vendors relating to any spare parts, materials and maintenance supplies.
• Provide quotes on all parts, materials, supplies or items needed to support the business.
• Track vendor performance and ongoing service to determine best resources for our department.
• Use the maintenance system to maintain tracking and data integrity.

Budget and Accounts Payables

• Track and maintain records to support budget controls. Initiate and assist in billing resolutions with Accounts Payable Department (A/P).
• Track and file all information including invoices, payment statements, documentation reflecting all invoices and payments made for our partners and vendors.
• Update maintenance/facilities budget reports daily, weekly, monthly for best KPI reporting. Update financial reports and accruals on a monthly basis to support corporate accounting.

Inventory Management

• Track data and inventory of parts, materials, maintenance supplies and anything needed to support the maintenance and facilities departments.
• Act as point of contact for all questions or issues concerning the system.
• Log in/out all parts and equipment; restock all parts and equipment, tools for the maintenance department. Perform daily cycle counting for fiscal inventory data
• integrity. Send equipment out for repair and calibration as required.

Receiving

• Receive parts for the maintenance and facilities department.
• Maintain documentation for receivables and ensure inventory process integrity.
• Any and all other duties and tasks assigned.

Knowledge, Skills & Abilities

Education/training

• High school diploma or GED

Years of relevant experience

• Three (3) years related experience and/or training; or equivalent combination of education and experience.

Skills and knowledge

• Basic accounting and/or inventory control experience in a distribution environment
• Computer skills including Microsoft Word, Excel, Power Point, Access, along with other Software such as a CMMS.

Other abilities

• Strong understanding of the equipment and maintenance supplies required in all aspects of the maintenance and facilities department.
• Strong interpersonal communication, negotiation and analytical skills.

Certifications/ licenses

• None.

Physical work requirements and work conditions

• Ability to Lift up to 50 lbs without assistance
• Must be able to utilize PPE when necessary.
• Must possess the necessary hand and motor skills needed to pull and stock parts.

Location:

On-site –Houston, TX

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. Weendeavourto keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you maycontact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.