Cash Applications Specialist - Gables Search Group
Schaumburg, IL
About the Job
We are looking for a detail-oriented individual with a minimum of 4 years Accounting experience with an emphasis in Accounts Receivable and Cash Applications.
Successful candidate will be responsible for supporting a team of 6 through a transition to a new accounting system. The candidate must have knowledge of general accounting principles and be proficient with Excel. (Pivot Table) Previous Experience with Oracle preferred and Quickbooks is a plus.
The candidate should display a positive and proactive attitude, strong organizational skills, the ability to prioritize and multitask and be a strong communicator in a small office environment.
Responsibilities may include but are not limited to:
- Provide assistance/support for a complex billing process
- Generate and maintain various reports
- Organize large amounts of data using pivot tables
- Customer account maintenance and cash application
- Assist in month-end close and year-end audit process
In this role, you will be responsible for ensuring that incoming payments are accurately recorded and applied to customer accounts in a timely and efficient manner. You will work closely with our accounting and collections teams to reconcile accounts, resolve discrepancies, and maintain a high level of customer satisfaction.
Key Responsibilities:
- Accurately process and apply daily customer payments from various sources, including checks, wire transfers, ACH, and credit card transactions.
- Post and reconcile cash receipts to customer accounts, ensuring proper allocation.
- Investigate and resolve payment discrepancies and issues such as unapplied cash or misapplied payments.
- Coordinate with internal departments such as Billing, Sales, and Collections to research and resolve customer account discrepancies.
- Assist in maintaining the accuracy and integrity of financial records, including preparing necessary reports for audits.
- Collaborate with the Accounts Receivable team to identify and resolve issues related to overdue accounts and short payments.
- Ensure that all payment processing and cash application procedures comply with internal controls and corporate policies.
- Assist with month-end closing processes, including reconciling customer accounts and preparing cash application reports.
- Respond to customer inquiries related to payments and accounts with a high level of professionalism and accuracy.
- Participate in process improvement initiatives to increase efficiency and accuracy within the cash applications function.
Qualifications:
- Education: Bachelor's degree in Accounting, Finance, or related field preferred, or equivalent work experience.
- Experience: 2+ years of experience in cash applications, accounts receivable, or a related role.
- Strong knowledge of payment processing and cash application procedures.
- Proficiency with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics) and payment processing platforms.
- Excellent Excel skills and ability to work with large datasets.
- Strong analytical and problem-solving abilities with keen attention to detail.
- Ability to manage multiple priorities in a fast-paced, high-volume environment.
- Strong communication and interpersonal skills for interacting with internal and external stakeholders.
Benefits:
- Competitive salary and bonus structure.
- Comprehensive health, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Paid time off and holidays.
- Professional development and growth opportunities within the organization.
