Cash Disbursement Coordinator at Weichert, Realtors
Morris Plains, NJ 07950
About the Job
Weichert Workforce Mobility is hiring a Cash Disbursement Coordinator to work out of our Corporate Headquarters in Parsippany, NJ
The Cash Disbursement Coordinator is responsible for the timely and accurate review and inputting of all domestic and international homesale related vendor invoices.
Job responsibilities include, but are not limited to, the following:
Initiates the issuance of equity advances, home sale expense remittances, and third party vendor payments in accordance with Department guidelines.
Reviews assigned vendor invoices per policy and posts transaction to WIN/AS400 system to reflect the appropriate payment method.
Assists with bank investigations for domestic and international payment issues, as needed.
Initiates wire and Automated Clearing House (ACH) requests into banking system.
Prepares any required overnight shipping labels for rush requests to ensure timely remittance.
Creates new vendors in both WIN and the AS 400 systems, ensuring proper legal documentation is obtained (i.e., W9 forms for U.S
based clients).
Assists with the year-end 1099 filings with the IRS, as well as amended filings as needed.
Monitors electronic and hardcopy mail for all internal and external inquiries pertaining to assigned vendors.
Refreshes and maintains master vendor listing.
Provides backup to company personnel as requested.
Performs special projects, as directed by management.
Performs other duties as assigned.
Requirements
The ideal candidate will meet the following requirements:
High school diploma or GED
Bachelor's degree in Finance or Accounting preferred
Three (3) to four (4) years of experience in processing international wires/foreign currency payments in a moderate to high volume environment
Previous Accounts Payable experience preferred
Ability to process foreign currency payments
Familiarity with foreign taxes preferred
Proficiency in Microsoft Office suite of products
Good oral and written communications skills
Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions
Ability to multitask in a fast-paced environment
Strong attention to detail
Knowledge and ability to use typical office equipment (PC, calculator, fax)
The Cash Disbursement Coordinator is responsible for the timely and accurate review and inputting of all domestic and international homesale related vendor invoices.
Job responsibilities include, but are not limited to, the following:
Initiates the issuance of equity advances, home sale expense remittances, and third party vendor payments in accordance with Department guidelines.
Reviews assigned vendor invoices per policy and posts transaction to WIN/AS400 system to reflect the appropriate payment method.
Assists with bank investigations for domestic and international payment issues, as needed.
Initiates wire and Automated Clearing House (ACH) requests into banking system.
Prepares any required overnight shipping labels for rush requests to ensure timely remittance.
Creates new vendors in both WIN and the AS 400 systems, ensuring proper legal documentation is obtained (i.e., W9 forms for U.S
based clients).
Assists with the year-end 1099 filings with the IRS, as well as amended filings as needed.
Monitors electronic and hardcopy mail for all internal and external inquiries pertaining to assigned vendors.
Refreshes and maintains master vendor listing.
Provides backup to company personnel as requested.
Performs special projects, as directed by management.
Performs other duties as assigned.
Requirements
The ideal candidate will meet the following requirements:
High school diploma or GED
Bachelor's degree in Finance or Accounting preferred
Three (3) to four (4) years of experience in processing international wires/foreign currency payments in a moderate to high volume environment
Previous Accounts Payable experience preferred
Ability to process foreign currency payments
Familiarity with foreign taxes preferred
Proficiency in Microsoft Office suite of products
Good oral and written communications skills
Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions
Ability to multitask in a fast-paced environment
Strong attention to detail
Knowledge and ability to use typical office equipment (PC, calculator, fax)
