Category Manager | Sourcing & Procurement | Construction - Vanderbilt University

Job Description







The Category Manager is responsible for the development of the category sourcing strategy to identify, select, and contract with suppliers that meet the university’s requirements for quality, cost, performance, and compliance. The Category Manager leads the data-driven category strategy development, identifying opportunities for cost savings, process efficiencies, enhanced customer service and risk mitigation tactics.  The Category Manager leads the management of Requests for Proposals (RFP), key supplier negotiations, supplier performance and contract deployment for the University.  Key RFP and contracting projects include those related to Campus Planning & Construction capital construction projects, Vanderbilt University Maintenance and Operations supplies and service contracts, real estate projects, and utilities and environmental sustainability programs.







In executing the approved sourcing strategies, the Category Manager is the primary interface between university stakeholders and suppliers for procurement contract development, negotiation and support including but not limited to Chief Business Officers and other Senior Executives.







The Category Manager may be required to supervise, and mentor Buyers and Assistant Category Managers.  The Category Manager provides leadership, coaching, and project / process support to meet all performance, operational and personnel objectives. The Category Manager works collaboratively with the Buyers and Assistant Category Managers to proactively engage in sourcing projects, ensure contract utilization, and support ongoing supplier performance management. The Category Manager also works closely with the Strategic Sourcing Analyst to develop data-driven category strategies and identify departmental savings opportunities.







As a member of the Procurement team, the Category Manager facilitates and maintains strong, collaborative relationships with Vanderbilt’s faculty, staff, and students and identifies additional ways to be of service.  The Category Manager is also responsible for developing and maintaining supplier relationships. This position contributes to the success of a high-performing Procurement organization by helping to champion and drive the full procure-to-pay process.







The Procurement team serves as the single point of contact for all centralized supplier information management, procurement, and travel at the university, setting the overall strategy for Vanderbilt University’s purchases. Procurement includes resources that facilitate sourcing, contracting, ordering and purchase order processing, and the university’s managed travel program.







Duties and Responsibilities









+ Develops and documents data-driven category (and subcategory) strategies aligned with the University vision, strategic initiatives, and principles, and related to Vanderbilt University Maintenance and Operations (VUMO), Campus Planning & Construction, Real Estate and Sustainability groups.











+ Partners with the University stakeholders to develop, implement and manage category strategies, incorporating, sustainability, inclusivity, and innovative sourcing solutions.











+ Analyzes spend data to determine pricing inconsistencies, savings opportunities, and consolidation and demand management opportunities. 











+ Tracks trends in the marketplace and actively monitors price indices applicable to category areas, identifies new sources of supply and engages with potential and existing suppliers.











+ Establishes master agreements, negotiates contracts, develops Requests for Proposals, develops minority and local business plans, coordinates and collaborates with suppliers to request price quotes and proposals for goods and services in line with category strategies. 











+ Lead negotiations with suppliers to secure favorable terms and pricing agreements while maintaining quality standards taking into account Vanderbilt policies and customer requirements. 











+ Executes contracts, master agreements, etc. within signature authority limits.











+ Collaborate with internal stakeholders to understand their procurement needs and requirements, partnering throughout the procurement process.











+ Develops an eProcurement strategy for respective category areas and works closely with supplier to enable contracted suppliers in the eProcurement system.











+ Measures and manages supplier performance relative to contracted service levels.  Identifies and resolves supplier performance issues.











+ Monitor market trends, industry developments, and regulatory changes to identify potential risks and opportunities in the supply chain. Develop and maintain risk mitigation plans inclusive of proactive risk identification and risk prevention, mitigation, and compliance with stakeholders.











+ Collaborates in the development of effective and efficient procurement policies and procedures.











+ Seeks opportunities for continuing process improvement in terms of processes and capabilities within this role and within the Finance group overall. Performs special projects and analyses as assigned.















+ Reviews and authorizes assigned purchase orders in accordance with departmental needs, best procurement practices and university policy.











+ Oversees day-to-day effectiveness processing purchase orders, resolving invoice holds and warranty disputes with customers and suppliers.











+ Implement best practices and processes to optimize procurement efficiency, including the use of technology and automation tools where applicable.









Supervisory Relationships: This position reports to the Chief Procurement Officer.







Qualifications









+ A Bachelor’s degree from an accredited institution of higher education.











+ Certified Purchasing Manager (CPM) or other purchasing professional certification is preferred.











+ Certified Construction Manager (CCM) and/or LEED is preferred.









Experience and Skills:







8+ years of related strategic sourcing and category management experience related to construction, planning and design, plant operations support, utilities or other infrastructure-related purchasing is necessary. Including but not limited to:









+ Construction procurement activities such as strategic sourcing, contracting site due diligence, design management, procurement strategy development, contract management and financial analysis.











+ General contractor and vendor management experience (request for proposals, bidding, contracting, change orders) associated with construction and project execution.











+ Experience with power management and power monitoring systems.











+ Experience practicing best-in-class procurement processes (category management, benchmarking, should-cost models, RFX, reverse auction, contracting, etc.).











+ Ability to draft and negotiate complex contracts within facilities and construction with solid working knowledge of procurement contract law.











+ Experience in leading Request for Proposal (RFP) projects and conducting competitive bidding.











+ Ability to analyze large amounts of data and distill it into an Executive level presentation.











+ Experience working with eProcurement platforms is preferred.









Commitment to Equity, Diversity, and Inclusion







At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are.  We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.





Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

 









Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.







  #LI-HYBRID 












Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.