Catering Sales Coordinator | Full-Time - Oak View Group

Under general supervision, the Sales Coordinator provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in all adminstrative assistance required for the facility and preparation of catering internal and external communications.

This role pays an hourly wage of $24 to $25.

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This position will remain open until Sept 30, 2024

• Assist Catering SalesTeam in the preparation of upcoming events and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements.
• Ordering of all linens, rentals, required vendors. 
• Assist Catering Team  in updating Triple Seat booking system. Uploading payments, invoices, notes, deposits, credit card payments etc.
• Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department.
• Responsible for creation of weekly Banquet Event Order Packet; attend weekly meeting and take notes in real time to send out to the team.
• Update weekly reports for pacing and forecasting, finanical reports. 
• Attend & assist in food tastings and menu projects. 
• Project managment for research and catering trends. 
• Coordinate client “promotions" using Canva software. 
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless hospitality. 
• Perform other duties as required.

• Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting
• Bachelor’s degree from an accredited college or university with major course work in  business administration, hospitality management or other related
• Additional years of experience may be substituted for formal education Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job
• Ability to prioritize work and effectively resolve workload issues
• Learn and understand the operation of a convention center and apply that knowledge to continually improve
• Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator

We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19.   Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.