Catholic Local Administrator: Center Coordinator of Operations - Regina Caeli Academy

The Center Coordinator of Operations is the local administrator who oversees the day-to-day operations, facility, and book/supply needs of the local center, as well as manages the local major fundraising event. Tasks are listed below. Some travel is required; to be considered, one must be able to attend a week of training in Dallas, TX during the month of July 2025, and attend local training for 3 days in August 2025. It is preferred that local administrators also teach 2 classes at the local center. This position is a part-time, hourly position, requiring work hours about 8:45-3pm on Mondays/Thursdays at the local center (nursery provided). Work from home 12pm-4pm Tuesday/Wednesday (Friday only as needed). Work schedule is compatible for parents caring for children.

Daily Operations

• • Open or close facility
  • Collect all attendance and enter into FACTS SIS
  • Oversee cleaning and use of facility
  • Contact landlord in matters pertaining to facility use or misuse
  • Contact national office when new supplies are needed
  • Communicate ongoing changes regarding operations: uniforms, booklists, etc
  • Conduct all drills (fire, severe weather, lockdown, etc.)

Committee Management

• Prepare beginning-of-the-year committee sign up sheet for orientation
• Schedule all committee meetings at the beginning of the year
• Attend all committee meetings

Center Records

• • Maintain files, including:
    • Family contact information
    • Student Schedules
    • Tutor Schedules
    • Master Classroom Schedule
  • Create a Center Binder (for chores and dismissal)
  • Maintain Center hard files (family files, drill reports)
  • Maintain all files according to RCA norms as outlined in the Beta Drive file

Student and Faculty Schedules

• Based on the Master Classroom schedule, update and maintain all student and faculty schedules

Center Special Events

• Organize and manage parent volunteers for each event committee
• Purchase all needed supplies for events
• Oversee events and maintain consistency with RCA policies.

Admissions and Family Interviews

• • Administer assessment tests
  • Ensure all assessment fees are paid
  • Assist with set up tours and events, as needed

Book Distribution

• • Distribute books to tutors
  • Oversee collection of tutor books at the end of the center year
  • Collect and re-distribute books when teaching responsibilities are changed
  • Store and inventory any books that are not used during the year

Center Calendar

• • Maintain the Center calendar
  • Add all drills to the administrative calendar

Manage Center Petty Cash Account

• • Collect monies for your Center
  • Account for all monies and send information to the corporate office
  • Deposit money into the Center account

Main Center Fundraiser

• • Serve as committee chair for the Center main fundraiser
  • Oversee ticket sales, auction, raffle, and corporate sponsorship with help of committee

Staff Training

• • Assist with supplies and setup during staff training
  • Print and organize documents for staff training

End-of-Year Oversight

• • Oversee used book and uniform sale
  • Oversee end-of-year cleaning/work day

Activities Outside of RCA

• • Assist with planning family picnic
  • Purchase any items needed for event activities

Coordinator Training

• • Join in on all applicable conference calls
  • Attend summer coordinator training and mid-year training weekend

Applicants must be able to sign an Oath of Fidelity to the Catholic Church and have a deep love for the Catholic faith. Curriculum and grading guidelines are provided. Tutors are trained to provide instruction and classroom management according to RCA standards. The ideal applicant will have strong communication skills, good organization, timeliness, a traditional view of the student/teacher relationship, and must be living the Catholic faith day-to-day, including having received all the sacraments appropriate to his or her state in life.