Center Assistant - Active Day

Active Day has an available opportunity for a Center Administrative Assistant to join our team!

As Center Administrative Assistant, you will provide support to the Center Director and all other Center Leaders in the general operation of the Center(s).  You will work closely with referral sources:  scheduling tours, coordinating admissions with case managers, families and the center team.  You will also provide strong administrative support for the Center including but not limited to answering phones, greeting visitors and families, etc.  

As part of our team, you will have the opportunity to participate in benefits programs, including:

• Paid Time Off (“PTO”)
• Medical/Vision
• Dental
• 401(k)
• And the pleasure of working in a FUN environment with GREAT people!

As Center Administrative Assistant your responsibilities will include:

• Scheduling tours and coordinating admissions with case managers, families, and the Center team.
• Entering all inquiries, attendance and new member information into the company’s Electronic Health Record System (CAD Care) and discharge members from system when directed to do so.
• Tallying meal check off sheets and completing Meal Stats monthly report, assuring complete eligibility forms for each member monthly. Order members daily meals as needed.
• Processing petty cash and coding the bills. 
• Making calls to families, caregivers and Care Managers to promote attendance or to seek authorization. 
• Overseeing and maintaining program areas, supplies, and equipment ensuring all are organized, clean, stocked and in good working order.

As Center Administrative Assistant you will have the following qualifications:

• High School diploma or equivalent
• Minimum one (1) year experience in an administrative role strongly preferred.
• Excellent communication and interpersonal skills.
• Strong Computer skills, including MS Office (Excel/Word) and Outlook.
• Ability to pick up new systems easily.
• Ability to bend, push, squat, turn, transfer and lift up to 50 pounds - this is ACTIVE DAY after all!