Central Characterization Program (CCP) Records Manager - Salado Isolation Mining Contractors

Be part of the nation’s only repository for the disposal of nuclear waste known as Transuranic (TRU) waste.

Salado Isolation Mining Contractors, managing and operating contractor of the Waste Isolation Pilot Plant (WIPP) is currently seeking a qualified individual to serve as the CCP Records Manager and join our team to support our government customer in Carlsbad, New Mexico.

The CCP Records Manager (CCP RM) will report to the WIPP’s Records Program Manager, and provide Records department structuring and organizational communication plan, procedural, functional, and process development, program management and training support to all CCP project personnel in particular the Document Control/Records Management (DC/RM) Program procedures, processes and tools. The CCP RM contributes with the planning, controls, and directs the DC/RM activities of the personnel assigned/matrixed to the CCP program. Ensures that established program requirements are designed and reviewed to meet contractual, and all DOE imposed regulatory, and legal requirements.

Duties:

• Working knowledge of electronic information systems (EIS) for records tracking, archival, retention, and storage. Confirmed ability to evaluate and comprehend how computer systems used by other organizations/department at WIPP that have interface requirements with DC/RM.
• Demonstrated knowledge planning and implementing a compliant Electronic Information System (EIS) for both active (Document control) and inactive records with focus on associated automated work processes.
• Proven capability to foster strong cohesive team-oriented document control and records management team within a program.
• Coordinates with the WIPP’s Records Management Organization on recruitment and staffing activities. Conducts interviews and makes recommendations on desired candidates.
• Provides training and professional development of DC/RM personnel. Conducts formal instruction sessions relating to the use of CCP policies/procedures.
• Development of CCP Records Inventory and Disposition Schedules (RIDS).
• Coordinate document control work processes with CCP project and generator site team. Perform generator site visits to check on activities with the remote DC/RM personnel.
• Understand configuration management requirements as they relate to document control processing. Develops associated work processes.
• Proven experience in records management required to satisfy DOE regulatory, legal, and contractual requirements, RCRA and NMED requirements/activities directing program team to furnish complete historical records of project operations.
• Ensures safe work conditions are maintained by following all safety rules, by participating in periodic facility safety inspections, and immediately reporting any unsafe conditions whenever they are found.
• Ensure compliance of deliverables to applicable regulations, guidance requirements and internal program commitments for records.

Expectations of the position:

• Demonstrated experience in the successful instruction, supervision and team building with project management, planning and leadership expertise.
• Intermediate understanding of the DOE and NARA records management requirements.
• Knowledge of Nuclear Quality Assurance (NQA-1) standards.
• Proficiency with various Office 365 software programs, especially MS Word and Excel.
• Excellent oral and written communication skills. Must be able to demonstrate ability to utilize interpersonal and communication skills.
• Research and resolve customer issues, modify work procedures as needed to meet customer demand.
• Ability to apply records management concepts and principles to practical issues and problems.
• Must be able to provide direction and coaching/development to staff.
• Working knowledge of computer programs for records tracking, archival, retention, and storage. Understanding of computer systems used by other organizations/department at WIPP that have interface requirements with DC/RM.
• Proficiency and experience in DC/RM, including procedural work, customer interface, document control and records management and project closeout activities.
• Ability to analyze and interpret data.
• Coordinate with program team, customer, subcontractors/partners to share knowledge and promote use of document control and records management.
• Understanding and execution of SIMCO's "Zero Accident" philosophy though personal safe behavior/work practices.

Exempt Grade Levels (30-36)

Minimum Requirements: Must be at least 18 years of age; U.S. citizenship is required except in limited circumstances. See DOE Order 472.2 for additional information.

In order to qualify for a grade 30, candidates must have the following requirements at a minimum. Uploaded resumes and applications are the means of determination. Minimum starting salary is 78,719 per year of a larger salary range –the specific salary offered to a candidate will be influenced by a variety of factors, particularly the candidate’s relevant experience and education.

• Bachelor’s degree, or
• Associate’s degree with four (4) years of Records Management (RM) experience within DOE or equivalent environment, or
• High School Diploma or Equivalency with eight (8) years of Records Management (RM) experience within DOE or equivalent environment is required.

In order to qualify for a grade 32, candidates must have the following requirements at a minimum. Uploaded resumes and applications are the means of determination. Minimum starting salary is 92,486 per year of a larger salary range –the specific salary offered to a candidate will be influenced by a variety of factors, particularly the candidate’s relevant experience and education.

• Bachelor’s degree with three (3) years of Records Management (RM) experience within DOE or equivalent environment, or
• Associate’s degree with seven (7) years of Records Management (RM) experience within DOE or equivalent environment, or
• High School Diploma or Equivalency with eleven (11) years of Records Management (RM) experience within DOE or equivalent environment is required.

In order to qualify for a grade 34, candidates must have the following requirements at a minimum. Uploaded resumes and applications are the means of determination. Minimum starting salary is 109,803 per year of a larger salary range –the specific salary offered to a candidate will be influenced by a variety of factors, particularly the candidate’s relevant experience and education.

• Bachelor’s degree with six (6) years of Records Management (RM) experience within DOE or equivalent environment, or
• Associate’s degree with ten (10) years of Records Management (RM) experience within DOE or equivalent environment, or
• High School Diploma or Equivalency with fourteen (14) years of Records Management (RM) experience within DOE or equivalent environment is required.

In order to qualify for a grade 36, candidates must have the following requirements at a minimum. Uploaded resumes and applications are the means of determination. Minimum starting salary is 128,071 per year of a larger salary range –the specific salary offered to a candidate will be influenced by a variety of factors, particularly the candidate’s relevant experience and education.

• Bachelor’s degree with ten (10) years of Records Management (RM) experience within DOE or equivalent environment, or
• Associate’s degree with fourteen (14) years of Records Management (RM) experience within DOE or equivalent environment, or
• High School Diploma or Equivalency with eighteen (18) years of Records Management (RM) experience within DOE or equivalent environment is required.

Preferred Requirements:

• Experience working on Government programs, preferably DOE Records Management, is preferred.

What we offer:

• Medical, dental and vision insurance:
  • Coverage on date of hire
  • Surgical concierge service
  • EAP services including wellness plans, estate planning, financial counseling and more
• Modern work arrangements to include 4-day workweeks (four 10-hour days)*
• Relocation assistance*
• Shuttle commuter service from the local areas
• Paid time off (PTO) and paid holidays
• Tuition reimbursement program
• On-site fitness center and other wellness support including some public gym membership reductions
• Company paid short term disability
• Company paid life insurance (1 x annual salary)
• Pension plan that provides monthly annuity after retirement and 401(k) with .50 matching up to 6%
• Voluntary benefits of:
  • Accident, Critical Illness, and Hospital Indemnity
  • Long-term disability program
  • Health and Flexible savings accounts
  • Life and accidental death and dismemberment insurance

*These benefits vary by position.

EOE including Disability/Protected Veterans. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

If you are an applicant with a disability who requires a reasonable accommodation to complete any part of the application process, or are limited in the ability—or unable to use—the online application system and need an alternative method for applying, you may contact (575) 234-8405 or email wipprecruiting@wipp.ws for assistance. Upon receipt of this information, we will respond to you promptly to obtain more information about your request.

Reviews, and tests for the absence of any illegal drug as defined in 10 CFR 707.4, will be conducted by SIMCO and a background investigation by the Federal government may be required to obtain an access authorization prior to employment, and subsequent reinvestigations may be required.

Posting Duration: This posting will be open for application submissions for a minimum of seven (7) calendar days, including the posting date. SIMCO reserves the right to extend the posting date at any time.