Central Time Administrator - University of California, Irvine

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them.

Working closely with campus financial management, Accounting & Fiscal Services (AFS) ensures the integrity of UCI's financial reporting, enables effective and efficient campus financial processes and controls, and champions compliance with policies, laws, and regulations. We are always working with you and for you.

Serving as one of 8 functional teams within AFS, the Central Payroll office partners with the UCPath Center to ensure payroll is processed promptly and accurately for UCI employees per UC policy and federal and state regulations and manages the UCI campus Time Reporting System (TRS). Serving as subject matter experts in UCPath Center payroll processes, UCPath system payroll, module, and TRS, the Central Payroll office provides tier one and tier two customer service inquiry resolution for Payroll and TRS matters as well as partnering with the UCPath Center on tier three inquiries requiring additional UCPath support.

Applies business process and analysis concepts and department / unit and location policies and procedures to resolve a variety of business process problems. Works on business process issues of limited to moderate scope where evaluation of processes, procedures and data requires analysis using a variety of factors.

This position is required to work independently, managing multiple competing priorities and varying deadlines. Under the direction of the Director of Payroll Services for Accounting & Fiscal Services, the Central Timekeeping Administrator (CTA) serves as the Subject Matter Expert (SME) and main functional analyst for the UCI Time Reporting System (TRS). This position is responsible for review and resolution of all tier 1 & 2 functional and technical support inquiries received through EEC Service Now. The CTA will work closely with our OIT partners and campus partners from other UC locations who also utilize TRS to address technical defects and change requests affecting multiple UC locations. The CTA will represent UCI’s interests in the systemwide TRS workgroup. This position will be responsible for developing, delivering, and maintaining training and course material for UCI campus employees, supervisors, and Department Time Administrators (DTA). The CTA will work closely with the Sr Payroll System’s Analyst and the Case Management and Payroll Support Team to address Payroll inquiries, on-cycle payroll and Absence Management issues and support.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $69,500.00-$82,140.00 (Monthly)

Required:

• Thorough knowledge of payroll and timekeeping processes, policies and procedures.
• Thorough knowledge of payroll and timekeeping data management and reporting systems.
• Strong proficiency in the use of spreadsheet and database software. Strong skill utilizing the entire Microsoft Office suite.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems.
• Ability to function effectively working independently and as a member of a team, following through on assignments with minimal supervision.
• Proven ability to adapt to and successfully manage changing and competing priorities, completing work thoroughly and in a timely manner.
• Thorough knowledge of UCPath payroll and AM processes, policies, and procedures.
• Ability to read and understand CBAs, UC policy, and State/Federal legislation and apply relevant provisions to pay and accrual practices.
• Experience and skill in conducting both technical and functional testing, troubleshooting, and documentation.
• Ability to work with various levels of the organization to lead or support project design, execution, and management as appropriate.
• Ability to communicate with and present to various levels of the organization.
• Experience creating and delivering training material.
• Experience and understanding of UC systemwide HR/Payroll system: UCPath
• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 3 years of experience Experience in technical/functional support role within HR, Payroll, or time keeping system.

Preferred:

• Experience in UCI specific time reporting and other systems: Time Reporting System (TRS), EEC Service Now, KFS, KSAMS
• Familiarity with UC Staff and Academic policy governing payroll, timekeeping, and AM.
• Familiarity with existing UCI CBAs (RA, BX, CX, BR, HX, IX, EX, DX, PA, PX, LX, NX, RX, SX, TX, K9, M9).

Special Conditions:

• Must pass a background check
• As needed, must be willing and able to work outside of normal work hours to ensure task completion and service delivery
• Must have a valid Driver’s License and Participate in the DMV Pull Notice Program

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.