Chief Administrative Officer - 132679 - University of California San Diego

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#132679 Chief Administrative Officer

DESCRIPTION

The Preuss School, located on the East Campus - east of Interstate 5 of the University of California, San Diego (UCSD) in La Jolla, California, is a charter middle and high school dedicated to providing a rigorous college prep education for motivated low-income students who will become the first in their families to graduate from college. As part of UCSD, a major research institution, The Preuss School also serves as a model school to study and develop best practices in the preparation of low-income, urban students for college admission to be disseminated to improve public education.

Under the direction of Superintendent, the Chief Administrative Officer (CAO) provides internal and external coordination, management, and oversight of all administrative activities related to the development and implementation of the mission and instructional goals of The Preuss School. The CAO will create, implement, and maintain effective systems of internal and external coordination, financial/budgetary and internal controls, personnel programs, grant and contract management, and facilities management. In addition, the CAO has a lead role in financial negotiations with the San Diego Unified School District (SDUSD), is an advisor to and resource for the Principal, and acts as a liaison between the faculty, staff, University departments, SDUSD, and the community. The CAO will oversee the hiring, supervising, and training of all non-academic staff, and assist with the recruitment of academic staff. This position has a dotted line reporting relationship to the Associate Vice Chancellor, Resource Administration, Academic Affairs.

• Submission of a cover letter along with a resume is required for a complete application.

QUALIFICATIONS

• Expert fiscal/accounting/HR management skills, demonstrated by a combination of experience and education. Demonstrated writing, general research and comprehension skills with the ability to identify appropriate information resources and to understand and interpret complex data, material, and documents. Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy.

• Broad knowledge and experience in financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll. Proven ability to collect and analyze data, investigate, comprehend and compile financial, budgetary and program data interpreting policies and procedures and apply them to routine/complex/unique situations. Senior-level knowledge of finance, general accounting practices (Cost Accounting Standards), business management, fund accounting, audit trails, and use of cost/recharge centers.

• Demonstrated leadership skills with proven experience in applying management principles, practices, and techniques in the conduct of business using initiative, creativity, and resourcefulness to accomplish duties required by a diverse, changing, and unpredictable environment. Strong verbal and written communication skills; ability to influence / persuade all levels of staff.

• Proven ability to manage diverse operations and service functions, procedures, and policies in a fast-paced, multi-purpose operation. Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.

• Knowledge of and experience with administrative computing, hardware, software and web capabilities with the ability to assess administrative computing support needs and design and implement effective systems. Broad knowledge of common organization-specific and other computer application programs.

• Skills to work collaboratively with other locations. Exercise initiative and leadership within the parameters of school and university policies and regulations to accomplish goals in a timely manner, in partnership with the School Board of Directors. Research, plan, organize, coordinate, negotiate, acquire and maximize resources to achieve the objectives of a school environment.

• Working knowledge of emergency response systems and health and safety standards, including compliance requirements. Proven skills to quickly evaluate complex issues and identify multiple options for resolution.

• Demonstrated management and conflict resolution skills to effectively lead and motivate others. Excellent interpersonal and communication skills, including tact, diplomacy, discretion, and flexibility with diverse backgrounds, nationalities, and those whose primary language is not English. Demonstrated ability to effectively lead, motivate and manage technical staff, delegate and reassign tasks, monitor production and quality of work, set performance standards, and assess individual capabilities and workloads.

• Demonstrated ability to organize and prioritize reports, daily operations, short and long-term projects, and to direct and ensure timeliness and accuracy in the work of others.

• Demonstrated knowledge of, and experience with, space and facilities management including analysis, funding, design, construction, and renovation of buildings. Demonstrated knowledge and experience with facility safety and security practices, maintenance planning, key control systems, and work order systems. Demonstrated knowledge and skills related to facility operations including: staffing resources and usage, custodial and grounds services, rentals, marketing, safety and security standards and practices, on-line reservation systems, maintenance operations, and event arrangements.

• Extensive knowledge of data security and privacy requirements, including FERPA (Family Educational Rights and Privacy Act), the California Information Practices Act, UC/UCSD and SDUSD policies and procedures.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check (Livescan) results.

• Must pass tuberculosis (TB) screening.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.