Chief financial Officer - Pathways to Life, Inc

JOB DESCRIPTON: Chief Financial Officer (CFO)

EXEMPT/NON-EXEMPT: Exempt

SUPERVISOR’S TITLE: CEO

WORK SCHEDULE: Office Hours Monday through Friday, 8:30 a.m. to 5:00 p.m; However a flexible schedule is required to accommodate business operations which may include evening, weekend hours etc.

SUMMARY OF POSITION RESPONSIBILITIES:

The CFO is responsible for management and oversight of all financial business functions within Pathways to Life, Inc offices in both North Carolina and Virginia. This individual will work in collaboration with the Leadership Team, as well as Site Leads in both states to ensure all business accounts remain in good standing and the company continues to grow financially. The CFO is responsible for participating in the development and implementation of budgets, strategic plans, risk management plans and other financial projects to increase revenue and build viability and growth for the long term. 

ESSENTIAL DUTIES:

     Finance:

1. Oversees and is accountable for all financial aspects of Pathways to Life, Inc.

2. Oversees Pathways to Life, Inc. QuickBooks accounts to ensure all information is up to date and accurate (supervise Bookkeeper and Payroll Assistant). 

3. Oversees billing and reimbursement functions throughout the organization to ensure accurate and efficient billing practices (supervise Billing Specialist).

4. Oversee and ensure that all accounts are reconciled and coded accurately and ready to report monthly (supervise Bookkeeper and Payroll Assistant when necessary).

5. Complete and/or manage Pathways to Life, Inc. biweekly payroll and analyze to develop monthly financial statements (supervise Payroll Assistant).

6. Analyze payroll to develop monthly financial statements.

7. Assist in the implementation and presentation of corporate budgets and projections to all Leadership and Site Leaders.

8. Manage and control departmental expenditure within agreed budgets for salaries, benefits, equipment, etc.

9. Attends and co-leads budget/finance committee meetings. 

10. Strategically plan cash flow and manage company assets.

11. Work in conjunction with Pathways to Life, Inc. CPA to ensure account accuracy.

12. Work with CEO and budget team to create quarterly financial projections and participate in the development of corporate and site specific budgets. 

13. Prepare reports (within Quick Books) for Leadership to ensure each site is meeting all predetermined budget goals. 

14. Analyze corporate spending trends and seek out methods to reduce costs and increase net profits.

15. Ensure company maintains compliance with all financial standards for CARF.

16. Other tasks as designated by CEO.

     Business Operations:

1. Assist COO with completing Risk Management Plan yearly. 

2. Oversees, follows up, and reports on the status of delinquent accounts (supervises Executive Assistant). 

3. Recommends and participates in the development of organizational policies and procedures.

4. Work continually to expand Pathways to Life, Inc. insurance billing capabilities by adding additional insurers (TriCare, Medicare, Med Cost…

5. Other tasks as designated by CEO.

     Human Resources: 

1. Oversee staff salaries and assist with evaluations as needed. 

2. Responsible for handling time off requests from corporate staff, Leadership staff and Site Leaders.

3. Oversee the creation and maintenance of an accurate working log of staff members, including names, phone numbers and other relevant information in QuickBooks (supervise Bookkeeper).

4. Annually responsible for reviewing and renewing all insurance policies to ensure renewal, coverage limits, and cost including medical, dental, vision, general and professional liability, workers compensation and malpractice. 

5. Works with insurance brokers to ensure that the company’s benefit plans are useful and price effective.

6. Other tasks as designated by CEO.

POSITIONS SUPERVISED: Bookkeeper, Payroll Assistant, and Billing Specialist

LEVEL OF EDUCATION/TRAINING/QUALIFICATIONS: 

1. Must have a MBA or Certified in Accounting Practices with a strong working knowledge of the federal, state and local laws, company policies, mission, and overall objective.

2. Minimum of 3 years of experience developing financial budgets, completing payroll and managing accounts.

3. Working knowledge of Quick-books, and Quikbooks online record keeping software.

4. Have no substantiated findings of abuse or neglect listed on the North Carolina Health Care Personnel Registry.

5. All facilities or services shall require that all applicants for employment disclose any criminal conviction.  The impact of this information on a decision regarding employment shall be based upon the offense in relation to the job for which the applicant is applying.

1. Excellent organizational, prioritization, and interpersonal communication skills. Excellent oral and written communication skills

2. Ability to handle multiple tasks and meet critical deadlines.  Ability to meet short and long-term goals and project deadlines.

3. Respect for the confidentiality of all communications required within job duties, including client/employee records and documents, and electronic transmission by voice, data, and wire.

4. Experience with multi-cultural/multi-lingual populations and multi-disciplinary teams.