CL21918: Assessment and Professional Development Secretary - Admin Building - Kennewick School District

Position #21918:Assessment and Professional Development Secretary

Posting Dates:11/05/2024 – 11/12/2024 (Or Until Filled)

Location:Assessment & Professional Development Department / Admin Building

Hours:7 Hours per Day, 201 Days per Year

JOB DESCRIPTION

The secretary in this position will be responsible for providing secretarial/clerical support to theAssessment and Professional Development Director.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All applications must be submitted to the Kennewick School District Online at www.ksd.org.

CONDITIONS OF EMPLOYMENT

1. High School Diploma or equivalent.
2. Must present transcripts of highest level of education within thirty (30) days of hire.
3. Must be able to perform the essential functions of the position with or without reasonable accommodation.
4. Must pass a basic skills test based on the requirements of the position.
5. Must be able to meet the physical demands of the position.
6. Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
7. Must pass a background check, which includesemployee paidfingerprinting.

REQUIRED QUALIFICATIONS

1. Evidence of proficiency in bookkeeping procedures (which includes setting up and managing/tracking budgets, grants, purchasing/requisitioning supplies and materials)
2. Evidence of accuracy, speed and proficiency in the use of Microsoft Office Word, solid use of Excel (including pivot tables), Outlook,PowerPoint, Google Suite andCanva software.
3. Evidence of ability to proficiently use copy machines, telephones, fax, scanner and other office equipment.
4. Evidence of proficiency in office procedures such as setting up and maintaining accurate files, both hard copies and in a computer system.
5. Evidence of ability to manage travel arrangements and registrations for staff, expense reimbursements, and budge tracking.
6. Recommendations that confirm dependability, flexibility, confidentiality, and self-starting capabilities.
7. Positive job performance evaluations.
8. Evidence of ability to exercise sound judgment to organize, set priorities, meet deadlines, work independently and take initiative to organize meeting/events.
9. Demonstrated punctuality and an excellent work attendance record.
10. Evidence of ability to communicate positively and effectively with teachers, administrators, parents and coworkers by telephone well as in person to provide customer focused information and direction.
11. Evidence of ability to work under pressure with numerous interruptions while maintaining a positive and appropriate attitude and routine.
12. Evidence of ability to define problems, collect data and facts, draw valid conclusions, interpret instructions and procedures.
13. Must demonstrate ability to be detail oriented.
14. Evidence of ability and flexibility to work in team situations.
15. Must uphold board policies and follow administrative procedures.
16. Must take all necessary and reasonable precautions to protect students, equipment, materials and facilities.
17. Must attend in-service trainings or other meetings as required, as well as attend any training as directed by management.
18. Evidence of ability to assess and correct issues.
19. Evidence of ability to establish and maintain a tactful, cooperative and effective relationship with Kennewick School District staff.
20. Evidence of ability to approach assigned work in a professional manner, working toward the common goal of teamwork, pride in service delivery and continuous improvement.
21. Evidence of ability to maintain professionalism and confidentiality.

PREFERRED QUALIFICATIONS

1. Knowledge of Business+ data management system,tracking and submitting hours for staff, and Laserfiche workflow.
2. Experience using Schoology assessments, pdEnroller, and Google Forms.
3. Previous experience with budgeting, ordering, reporting and purchase orders.
4. Previous experience managing and reconciling procurenment card statements.
5. Experience with making conference and travel arrangements.
6. Evidence of willingness to pursue continued job-related skill development and staff development.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provide secretarial/clerical support to the Assessment and PDDirector, content specialists, and data analyst.
2. Process requisitions and purchase orders for curricula, materials and equipment.
3. Prepare travel reservations, which includes registrations, hotel and transportation.
4. Prepare support documentationwith budgets and tracking sheetsfor annual OSPI reports, and multiple state and federal grants.
5. Process claims using Laserfiche for tuition reimbursement.
6. Organize catering,communications and logistics for the annual Focus on Instruction event.
7. Coordinate curriculum materials, budgets, and ordering equiptment for K-12 Health, PE, Music and Art teachers.
8. Organize registrations, transportation, facilities, and substitutes for Choral Festival, Mallet Festival, Orchestra Festival, and other music school competitions.
9. Maintain an accurate filing system.
10. Greet and direct outside visitors and/or in-district personnel in a warm and positive manner.
11. Compose letters/e-mails/reports independently with minimal instruction.
12. Perform all duties of the position and others assigned within the scope of Kennewick School District policies and procedures, including regular attendance and punctuality.
13. Other duties relating to department may be assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Mobility:While performing the duties of this job, the employee is regularly required to stand and walk for prolonged periods of time, push or pull 18-26 lbs., sit, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm.
• Sense:The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell.Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Lifting:The employee must be able to lift or move up to 18-26 pounds; must also be able to lift overhead. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Hazards: While performing the duties of this job, the employee must be able to work outdoors in a wide variety of temperatures; from -10 degrees F to 100 degrees F +. The employee may be exposed to wet and/or humid conditions. The noise level in this work environment is moderate.

Kennewick School District's Non-Discrimination Policy

The Kennewick School District provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, including gender expression or identity, the presence of any sensory, mental or physical disability, or use of trained dog, guide or service animal by a person with a disability, and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights & Equity:Dr. Thomas Brillhart- (509) 222-5335 (tom.brillhart@ksd.org)

Section 504, Title IX:BJ Wilson - (509) 222-5003 (BJ.Wilson@ksd.org)

This holds true for all students who are interested in participating in all education programs and/or extra-curricular school activities in the Kennewick School District.

Applicants: Inquiries regarding compliance procedures or requests for reasonable accommodation may be directed to the School District’s Director of Human Resources.

Forinformation on salary and benefitsoffered, please visithttps://www.ksd.org/hr-landing/benefits-salary-schedules

Kennewick School District Contact Names and Telephone Numbers:

Toni Neidhold, Director of Human Resources

(509)222-6414

Toni.Neidhold@ksd.org

Certified/Classified ADA

Kennewick School District

1000 West 4^thAvenue

Kennewick, WA 99336