CLC Administrative Assistant-Catholic East Elementary - Seton Catholic Schools

Position Title: CLC Administrative Assistant
Reports to: CLC Manager
Locations available: Catholic East Elementary 
Employment Classification: 10 month hourly, Non-Exempt, Part Time

Role Summary
Responsible for membership, registration record keeping, fee collection, and reporting results to Community Learning Center (CLC) Manager. Assists in the collection and develops the compilation of data related to program and operations. Responsible for clerical duties which include answering phones, greeting guests, filing, and providing quality customer service. Responsible for maintaining a welcoming, safe, and secure club site.

Key responsibilities include but are not limited to the following:

• Communicates the philosophy, objectives standards, and programs of the CLC through all methods available, to members, their parents, and the general public.
• Complete membership registration process, including collection of enrollment documents and required school forms.
• Fully utilize and manage the CLC’s use of the data management system for tracking members, issuing membership cards and quest passes to visitors, producing member reports, and other items as needed.
• Work with CLC manager and administrative coordinator to deliver and implement timely site reports.
• Perform monthly internal audits to ensure accuracy of membership information and program data.
• Perform clerical duties as directed by CLC Manager.
• Works cooperatively with all staff to obtain data information and other items as needed.
• Enforce the compliance of all rules and regulations among visitors and members.
• Maintains supply of purchase requisitions and request forms to staff; keeps ledger of staff expenditures.
• Maintain radio contact with security team, club manager, or lead staff.
• Maintain a good knowledge of all activities within the building and answers questions that may be directed to him/her with reference to the policies of SCS.
• Must participate in required trainings by SCS, County, State, and/or funders.

Qualifications:
Education Requirements:

• High School Diploma or equivalency.
• Prefer at least one year of secondary education.

Experience Requirements:

• Two years’ experience with data systems and a high level of computer knowledge.
• Two years of customer service and clerical experience.

Skills:

• Extensive computer knowledge with a high level of proficiency in Excel, Word, and PowerPoint.
• Strong written and verbal communication skills.
• Good organization and prioritization skills and ability to manage several projects simultaneously.
• Ability to work with a variety of people and relate to youth.
• Basic math, reading, and writing proficiency.
• High degree of attention to detail and analytical ability.
• Ability to clearly communicate and present ideas and information.

Compensation

• Competitive pay commensurate with experience.

• Health, dental, and vision coverage available for eligible employees.
• Paid Time Off and Paid Holidays available for eligible employees.
• Archdiocese of Milwaukee pension program available for eligible employees.
• 403(b) retirement plan and FSA plan available for eligible employees.

Physical Demands: This position requires physical skills that will allow the employee to work in a typical office setting, such as standing, sitting, talking and listening on the phone, and moving between offices and buildings. The ability to drive a car and travel between schools is essential. The employee must occasionally lift and move boxes and supplies up to 20 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus
 

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