Clerical Assistant (with Data Entry) - Hiring Immediately at St. Thomas More Catholic Church

Who We Are

At St. Thomas More Catholic church, we're not just a parish we're a vibrant community deeply committed to nurturing faith and fostering spiritual growth. With a rich tapestry of traditions and a dynamic congregation of approximately 3,000 families in north Austin, we offer ample opportunities to serve, learn, and connect.

What You'll Love

· Building lasting relationships with our dedicated staff and parishioners while making a tangible difference in the lives of our community members.

· Enjoy the benefits of full time employment with the flexibility of a 30 hour work week on the average.

What You'll Do with Assistance from the Accounting Assistant

Accounts Payable

• Reviews all accounts payable and corresponding purchase orders for accuracy
• Reviews credit card purchases and corresponding purchase orders for accuracy
• Prepares and submits Form 1099s for applicable vendors
• Prepares and submits Form 1096 along with Form 1099s to the Internal Revenue Service

Money Collection

• Oversee money counters needs, in conjunction with Registrar & Accounting Assistant
• Reconcile monthly bank statements
• Oversee electronic giving program through Give Central
• Report tithing numbers weekly for posting in bulletin
• Backup for electronic check depositing of weekly collection in Accounting Assistant absence

Payroll

• Overall owner of the payroll process with the support of others.
• Upload biweekly payroll from Paylocity to QuickBooks.

Miscellaneous Duties

• Preparation and submittal of monthly financial reports to ministry heads and Finance Council
• Attends all Finance Committee Meetings
• Preparation, administration and review of budget, including entering budget into QuickBooks
• Assists preparation and submittal of reports to the Diocese, i.e. Annual Financial Accountability Letter
• Calculate/prepare Annual Parsonage Letter to Priests for tax preparation
• Monthly review of fixed assets schedule
• Monthly review of budgeted vs. actual capital items
• Oversees record retention
• Oversees all ministries financial needs
• Preparation and submittal of Texas Sales & Use tax report to the state (for the gift shop)
• Responsible for sending all Special Collections to the Diocese in a timely manner
• Prepare Annual Internal Control Questionnaire for the Diocese

What You'll Need

• Accounting Proficiency: Knowledge and implementation of accounting techniques, processes and internal controls. Ability to read and interpret financial statements.
• · Effective communication: Proficiency in verbal and non-verbal communication techniques, fostering collaboration and understanding. Maintain confidentiality.
• Technical Proficiency: Skilled in QuickBooks Pro, Microsoft Word, and Microsoft Excel is a must. Ministry Platform database experience is a plus.
• Interpersonal Skills: Strong interpersonal abilities to engage effectively with staff and parishioners.
• Organizational Prowess: Exceptional organizational skills to prioritize tasks and meet objectives efficiently. Attention to details.
• Professional Demeanor: Commitment to maintaining professionalism and respect in all interactions.
• Adaptability: Capacity to follow instructions accurately and adapt to evolving needs and priorities.

Minimum Qualifications:

Education and Trainings:

• Bachelor's degree in Accounting or Business.
• Must have 5 + years of experience in accounting.

Catholic Requirement:

• Must be a practicing Catholic in good standing.

Licenses/Certifications:

• Must be certified in Diocese of Austin EIM within 60 days of employment, and maintain certification throughout the employment period.

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