Clerk Technology - Safety and Security - Hays Consolidated Independent School District

Dept./School:Safety and Security

Wage/Hour Status:Non-exempt

Pay Grade:PP01, 230 days

Primary Purpose: 

Assist with the daily operations and provide support for the office. The primary duties will include oversight of all district facility rental activity involving scheduling, approvals, invoicing and accountability.  

Qualifications: 

Education/Certification: 

High school diploma or equivalent 

Clerical courses desired 

Special Knowledge/Skills: 

• Proficiency in technology applications-Microsoft Office and email 

• Proficiency in using Microsoft Excel 

• Understanding of basic bookkeeping, especially as related to governmental accounting 

• Interpersonal skills for communicating with vendors and district personnel 

• Strong organization skills 

• Ability to work independently; establish priorities; and meet deadlines 

• Ability to resolve disputes with vendors and district personnel in a professional manner 

• Ability to communicate and follow instructions (verbal and written); read and process financial data and reports, including invoices, purchase orders and financial data 

• Ability to work in a fast-paced environment with frequent interruptions 

Experience: 

Two years’ experience with accounting, data entry, and assisting callers/directing calls to appropriate staff. 

Major Responsibilities and Duties: 

1. Present a positive image that supports the district customer service model when interfacing with employees, parents, and vendors. 

1. Receive requests and inquiries related to facility rentals. 

1. Code, requisition, record and route all billing invoices for department and facility rentals. 

1. Monitor all facility use locations for proper use and adherence to the facility use contract. 

1. Communicate with renters, when necessary, any facility rental issues and document accordingly any damages or expenses to district facilities as a result of the rental. 

1. Monitor with limited access the district camera system to check and enforce district mandates as it relates to facility use activities.   

1. Administer the distribution of keys and access cards to renters, as required. 

1. Assist district employees and contractors with answering questions pertaining to safety and security and facility rentals. 

1. Answer incoming calls, take messages, provide basic troubleshooting, route calls to appropriate staff, or handle questions and requests that fall within level of responsibility. 

Supervisory Responsibilities: 

None 

Mental Demands/Physical Demands/Environmental Factors: 

Tools/Equipment Used: Standard office equipment including personal computer and peripherals 

Posture: Prolonged sitting, occasional bending/stooping, pushing/pulling, and twisting 

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching; frequent districtwide travel. 

Lifting: Occasional light lifting and carrying (less than 15 pounds) 

Environment: May work prolonged or irregular hours 

Mental Demands: Work with frequent interruptions; maintain emotional control under stress. 

EEOC Statement: 
Hays Consolidated I.S.D. will not discriminate against any person in employment or exclude any person from participating in or receiving benefits of any of its activities or programs on any basis prohibited on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs. 

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Positions are extended annually based upon availability of funding. Signature of acknowledgement indicates a receipt of aforementioned information.