Client Welcome Coordinator Assistant - Law Mom
Duxbury, MA 02332
About the Job
Law Mom® is an estate, probate, and trust administration law firm that practices law with a modern holistic approach.
We Provide 5-Star Care: Our firm is client-centered. We prioritize our client's needs and work diligently to provide personalized, compassionate, and effective estate planning solutions. Deliver a 5-star worthy rating for every client, every time. If we asked someone to do a review, it would be 5 stars because that’s how we do it. Every client walks away from every interaction heard, empowered, and cared about!
We Empower Clients: We believe in educating our clients about their options and then empowering them to make informed decisions regarding their estate planning. We are creative thoughtful partners who help our clients find their best solutions.
We Play for the Front of the Jersey: Our commitment is to the collective well-being of our clients, team, and community rather than individual accolades.
We Provide 5-Star Care: Our firm is client-centered. We prioritize our client's needs and work diligently to provide personalized, compassionate, and effective estate planning solutions. Deliver a 5-star worthy rating for every client, every time. If we asked someone to do a review, it would be 5 stars because that’s how we do it. Every client walks away from every interaction heard, empowered, and cared about!
We Empower Clients: We believe in educating our clients about their options and then empowering them to make informed decisions regarding their estate planning. We are creative thoughtful partners who help our clients find their best solutions.
We Play for the Front of the Jersey: Our commitment is to the collective well-being of our clients, team, and community rather than individual accolades.
Job Overview:
As a Client Welcome Assistant at Law Mom, you will be the first point of contact for new clients, guiding them through the initial stages of their legal journey. This role balances legal knowledge, customer service, and administrative skills to ensure a seamless client experience. You will work closely with our Welcome Coordinator and legal team to provide outstanding service and support.
As a Client Welcome Assistant at Law Mom, you will be the first point of contact for new clients, guiding them through the initial stages of their legal journey. This role balances legal knowledge, customer service, and administrative skills to ensure a seamless client experience. You will work closely with our Welcome Coordinator and legal team to provide outstanding service and support.
Key Responsibilities:
- Manage incoming calls from prospective clients and facilitate 10-15 minute intake calls to assess client needs.
- Schedule consultations for attorneys within the firm and handle client payments when appropriate.
- Conduct prompt follow-ups with prospective clients who did not schedule or cancel a consultation.
- Perform follow-up calls from our marketing database to inquire about clients' planning needs and assist them in completing their estate planning.
- Maintain accurate and up-to-date client records using our CRM software (Zoho preferred).
- Collaborate closely with our Welcome Coordinator and legal team to ensure a seamless client experience.
- Respond to calls and emails from potential clients immediately and without delay.
- Assist with administrative tasks, including managing calendars, documenting intake calls, and following up with clients.
- Ensure compliance with law firm policies and guidelines.
- Perform additional tasks as assigned.
Requirements:
- High school diploma or equivalent.
- Prior experience in a client-service role, preferably in legal, sales, customer service, or mortgage industries.
- Exceptional communication skills, both verbal and written.
- Strong attention to detail and ability to multitask in a fast-paced environment.
- Proficiency in MS Office, Google Workspace, and experience with CRM software (Zoho preferred).
- Strong work ethic and a team player mentality.
- Ability to work independently and take initiative.
- Spanish speakers (bilingual) are preferred but not required.
Benefits:
- Competitive salary ($45,000 - $55,000 per year).
- Health, Life, and Disability Insurance.
- 401(k) Retirement Plan.
- Paid Time Off.
- Professional Development Opportunities.
- Positive Work Environment.
Law Mom® is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Source : Law Mom
